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RFP-Town Plan
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Request Date: 7/23/2025 10:09:22 AM
Open Date:
Closing Date: 8/18/2025 11:00 AM
Intent To Bid Deadline:
Est. Dollar Value: $15,000.00
RFQ Number:
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Town of Berlin
108 Shed Road
Municipal Office Building
Berlin,
VT
05602
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Bid Type:
Request for Proposal
Locations:
Washington
Keywords:
Planning and Design Services
Bid Description:
REQUEST FOR PROPOSALS
Consulting Services for Town Plan Update
Town of Berlin, Vermont
Date Issued: July 24, 2025
Proposals Due: August 18, 2025
Overview
The Town of Berlin is seeking proposals from qualified planning consultants to assist in the update to its existing comprehensive Town Plan. The selected consultant will work closely with the Planning Commission and municipal staff to update its goal-oriented and actionable Town Plan that meets statutory requirements and reflects community priorities.
Background
The Town Plan, originally adopted in 2018 and was last amended in 2022. Since its adoption, Berlin has implemented fully or in part 16 of the 20 Action Items outlined in the Plan. Since adoption, Berlin has received a New Town Center Designation, two Village Center Designations, constructed a Municipal Water System, expanded Wastewater capacity and brought numerous commercial businesses to Town.
Budget
A total of $15,000 from the Berlin Planning Commission budget. The total project budget is not to exceed this amount, including all fees, materials, and expenses.
Scope of Work
The consultant will be responsible for:
• Reviewing the existing Town Plan and relevant municipal or regional documents
• Facilitating community engagement, including public meetings and surveys
• Leading goal setting exercises with the Planning Commission
• Drafting an update to the Town Plan including all required elements under 24 V.S.A. § 4382
• Updating priorities such as housing, economic development, public utilities, climate resilience, and land stewardship
• Ensuring compliance with statutory and regional planning requirements
• Presenting drafts and the final plan to the Planning Commission and Selectboard
• Preparing relevant maps and data visuals
Deliverables
• Project work plan and public engagement strategy
• Draft chapters and complete draft Town Plan for review
• Final Town Plan ready for adoption, plus supporting maps and appendices
• Summary of community engagement activities and findings
Timeline
• Consultant selection: August 22, 2025
• Project kickoff: September 10, 2025
• Mid-project report due: March 1, 2026
• Draft plan submitted: June 1, 2026
• Final plan ready for adoption: August 1, 2026
Proposal Requirements
Include the following in your submission:
• Cover letter
• Project understanding and approach
• Scope of services and timeline
• Relevant experience and qualifications
• Examples of similar work
• Proposed itemized budget
Evaluation Criteria
Proposals will be evaluated based on the following:
• Demonstrated experience in planning and public engagement
• Clarity and feasibility of proposed work plan
• Familiarity with Vermont’s planning framework and statutory requirements, as well as Berlin’s zoning regulations
• Cost-effectiveness
• References and quality of previous work
Consultant Selection
Following the selection process, one team will be selected to negotiate a final contract for services. The final scope of work with specified deliverables may be modified through negotiation of the final contract. Any expenses resulting from the proposal process will be the sole responsibility of the consultant. The town reserves the right to reject any and all bids.
Submission Instructions
Submit proposals in PDF format via email to Townadministrator@berlinvt.gov by 11AM on Monday, August 18, 2025. Late proposals will not be considered.
Questions
Direct all questions in writing to Thomas Badowski at zoning@berlinvt.gov
before the time of your application submission.
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