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DERBY STATE POLICE BARRACKS PARKING LOT RESTORATION
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Request Date: 7/17/2025 9:33:07 AM
Open Date:
Closing Date: 8/19/2025 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type:
Request for Proposal
Locations:
Orleans
Keywords:
Construction (Building), Construction (Non Building), Construction Management, Paving Contractor, Road Construction
Bid Description:
CONSTRUCTION INVITATION TO BID
ISSUED BY: Department of Buildings & General Services
DERBY STATE POLICE BARRACKS PARKING LOT RESTORATION
ISSUE DATE: July 15, 2025
BIDDERS CONFERENCE: There will be a non-mandatory pre-bid meeting at the site on
July 29, 2025 – 9:00 AM (EST). Bidders should meet in the front parking lot.
QUESTIONS DUE: August 5, 2025 – 4:30 PM (EST).
RESPONSES DUE BY: August 19, 2025 – 4:30 PM (EST).
STATE CONTACT: James Meyers, Senior State Purchasing Agent
E-MAIL : BGS.OPCVendorDocs@vermont.gov
Revision Date: 03/18/2025
Page | 2
CONSTRUCTION INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Derby State Police Barracks Parking Lot Restoration Project for
Buildings and General Services at 35 Crawford Road in Derby, Vermont.
This project consists of, but is not limited to:
The Department of Public Safety's Derby Vermont State Police barracks driveway and parking lot
has experienced heaving during the winter months, causing cracking, settling, and damage to the
vehicle loop that operates the secure gate. The work includes, but is not limited, to replacing the
existing asphalt, install new loop detectors for automatic gate opener, and install new electrical
conduit for future electric vehicle charging stations per the construction documents.
Blueprints, Etc. is the official source of information for documents concerning this Invitation to
Bid. Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT
05403, by phone at 802-865-4503, by fax at 802-865-0027 or email to: orders@blueprintsetc.com.
Project Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the
Public Plan Room. Any and all notifications, releases and addendums associated with this project
will be posted at http://www.blueprintsetc.com. There is a non-refundable fee for each set of
documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, for addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda, and bidders are required to state the number of addenda
they have received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their
own risk as there is one official source of information for documents as indicated above.
SINGLE POINT OF CONTACT: All communications concerning this Invitation to Bid are to
be addressed in writing to the State Contact listed for this Invitation to Bid. Actual or attempted
contact with any other individual from the State concerning this Invitation to Bid is strictly
prohibited and may result in disqualification.
Revision Date: 03/18/2025
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QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on
August 5, 2025.All questions should include Derby State Police Barracks Parking Lot
Restoration Project in the subject line. Any comments, questions, or exceptions not raised in
writing on or before the last day of the question period are waived. At the close of the question
period a copy of all questions or comments and the State's responses will be posted at
http://www.blueprintsetc.com. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the
questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements.
2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses
and select the Bidder(s) as may be determined to be in the best interest of the State and
consistent with the goals and performance requirements outlined in this RFP. The State of
Vermont reserves the right to obtain clarification or additional information necessary to
properly evaluate a proposal. Failure of bidder to respond to a request for additional
information or clarification could result in rejection of that bidder's proposal. To secure a
project that is deemed to be in the best interest of the State, the State reserves the right to
accept or reject any and all bids, in whole or in part, with or without cause, and to waive
technicalities in submissions. The State also reserves the right to make purchases outside
of the awarded contracts where it is deemed in the best interest of the State.
2.1. Presentation. An in-person or webinar presentation by the Bidder may be
required by the State if it will help the State’s evaluation process. The State will
factor information presented during presentations into the evaluation. Bidders
will be responsible for all costs associated with providing the presentation.
3. COST OF PREPARATION: Bidder shall be solely responsible for all expenses
incurred in the preparation of a response to this RFP and shall be responsible for all
expenses associated with any presentations or demonstrations associated with this request
and/or any proposals made.
4. CONFLICTS OF INTEREST:
4.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a
business entity has interests (for example, customers, partners, contracts) that could
undermine, or reasonably be perceived to undermine, its faithful and unbiased
performance of a contract with the State that may result from this solicitation.
4.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an
individual, agent or employee of a bidder could undermine, or reasonably be
perceived to undermine, its faithful and unbiased performance of a contract with
the State that may result from this solicitation.
4.3. Requirements: The State does not seek to contract with any individual or business
entity having a conflict of interest which cannot be mitigated to the State’s
Revision Date: 03/18/2025
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satisfaction. To ensure the State’s awareness of actual, potential, or reasonably
perceived PCOIs and OCOIs, bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current
affiliations and activities and identify actual, potential, or reasonably perceived
PCOIs or OCOIs relative to a contract with the State that may result from this
solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence
of any facts that may cause a reasonably prudent person to perceive a PCOI or
OCOI with respect to a contract with the State that may result from this
solicitation. Disclose, also, any actions proposed to mitigate the PCOI or OCOI.
4.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be
mitigated to the State’s satisfaction and may discuss the conflict with the bidder if
and to the extent the State deems discussion necessary to its determination. The
State reserves the right to (a) reject from further consideration any proposal having
a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b)
terminate a contract upon discovery that a contractor failed to disclose facts
pertaining to a PCOI or OCOI in its proposal, or otherwise misrepresented relevant
information to the State.
5. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly
directed not to include any confidential information in their proposal submissions, except
as specifically permitted below. By submitting a proposal in response to this RFP, bidders
acknowledge and agree to abide by the terms and conditions outlined in this document,
including the prohibition on submitting confidential information. This prohibition reduces
the burden on the State while preventing bidder-confidential information from entering the
public record.
5.1.1. Disclosure under Public Records Act. All information received by the State in
response to this solicitation will become part of the contract file and subject to
public disclosure in accordance with the State’s Public Records Act, 1 V.S.A. § 315
et seq. The State may also choose to publicly post responses to this solicitation and
the resulting agreement(s), following conclusion of this procurement process.
5.1.2. Unsolicited Confidential Materials. This RFP does not solicit bidder confidential
information and bidders are expressly prohibited from providing confidential
information in response to this RFP. All materials furnished by bidders in response
to this RFP, including those marked as confidential by bidders, are subject to
disclosure if requested under the Public Records Act, or public posting.
5.1.3. State Not Responsible for Disclosure of Unmarked Bidder-Confidential
Information. It is the sole responsibility of the bidder to ensure that, other than
where specifically directed or permitted by this RFP and accordingly marked as
described below, no information that should not be publicly disclosed is included in
their proposal materials, including any 1) trade secrets or intellectual property, 2)
proprietary financial or business information, 3) personal information, or 4) any
other information that should not be disclosed to the public. For example, bidders
should avoid including specific details of their proprietary technologies or
methodologies that they consider confidential, and any references to previous client
engagements should be presented in a manner that does not disclose the client's
confidential information.
Revision Date: 03/18/2025
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6. Funding Source:
This project is being funded, in whole or in part, through Vermont Capital Construction
Act funds. Wages for construction employees shall be paid no less than the Vermont
Prevailing Wage and Fringe Benefit Rate requirements (reference Instructions to Bidders,
Prevailing Wage Rate Requirements). A complete list of occupations and associated
wage rates are available on the internet at: http://www.vtlmi.info/lmipub.htm
7. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is
hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022,
the purchase of Russian-sourced goods and goods produced by Russian entities (defined as
institutions or companies that are headquartered in Russia or have their principal place of
business in Russia) is prohibited. The awarded Contractor must fill out and sign the
Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This
certification is required for all subcontracts for work performed solely for the State of
Vermont and subcontracts for work performed in the State of Vermont.
8. BID SUBMISSION INSTRUCTIONS:
8.1. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
8.1.1. The State may, for cause, issue an addendum to change the date and/or
time when bids are due. If a change is made, the State will inform all bidders
by posting at the webpage indicated on the front page of this RFP.
8.1.2. There will not be a public bid opening. However, the State will record the
name, city and state for any and all bids received by the due date.
8.2. ELECTRONIC BIDS ONLY:
8.2.1. All bids under this RFP must be submitted electronically in accordance
with the submission requirements herein. Electronic bids will be accepted via
email submission to BGS.VTBids@vermont.gov. The subject line of the
email submission must reference the Project Title as indicated on the front
page of this RFP.
8.2.2. Bids must consist of a single email with a single, digitally searchable PDF
attachment containing all components of the bid. Multiple emails and/or multiple
attachments will not be accepted.
8.2.3. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility
to compress the PDF file containing its bid if necessary in order to meet this size
limitation. It is also the Bidder's responsibility to ensure that their own email
system can send and receive messages up to this size.
9. Full Bonding is required for this job.
10. SUBMITTAL EXCHANGE®: Contractor shall obtain a license for the State to utilize
Submittal Exchange for the purposes of this project. The State and its representatives will
have full control of the use of Submittal Exchange by authorized users of the State.
Revision Date: 03/18/2025
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Submittal Exchange®, a web-based collaboration software system, shall be used to provide
an on-line database and repository, which shall be used to transmit and track project-related
documents. Based on an existing contract between the State and Submittal Exchange, the
State anticipates that training and support during this project will be provided by Submittal
Exchange at no additional cost to the selected contractor(s).
11. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of
Buildings and General Services (BGS) may require contractor evaluations on construction
projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to
compile contractor’s performance on BGS projects to provide a history and assessment of the
contractor’s performance.
12. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
13. BID SUBMISSION CHECKLIST:
? Bonding Requirements
? Technical Response
? References
? Price Schedule
? Signed Certificate of Compliance
14. ATTACHMENTS – Refer to the Index
Sincerely,
Wanda Minoli
Commissioner
Department of Buildings and General Services
Special Instructions:
Addendum #1 posted 8.13.2025.
Addendum #2 posted 8.14.2025
Awardees
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J.P. Sicard, Inc.
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1/15/2026 |
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P.O. Box 508
Barton, VT
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$405,763.00 |
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