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CALEDONIA COMMUNITY WORK CAMP (CCWC) LINT AND OIL INTERCEPTOR REPLACEMENTS
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Request Date: 6/17/2025 4:05:27 PM
Open Date:
Closing Date: 8/1/2025 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type:
Request for Proposal
Locations:
State-Wide
Keywords:
Automotive Sales, Fire Equipment and Supplies
Bid Description:
STATE OF VERMONT
CONSTRUCTION INVITATION TO BID
ISSUED BY: Department of Buildings & General Services
CALEDONIA COMMUNITY WORK CAMP (CCWC)
LINT AND OIL INTERCEPTOR REPLACEMENTS
ISSUE DATE: JUNE 16, 2025
BIDDERS CONFERENCE: There will be a non-mandatory pre-bid meeting at the site on
July 10, 2025 at 10:00 AM (EST). Meet in the front of the entrance of the main facility
located at 1270 US Route 5, St. Johnsbury, VT.
QUESTIONS DUE: July 25, 2025 – 4:30 PM (EST)
RESPONSES DUE BY: August 1, 2025 – 4:30 PM (EST)
STATE CONTACT: James Meyers, State Senior Purchasing Agent
E-MAIL : BGS.OPCVendorDocs@vermont.gov
Revision Date: 03/18/2025
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CONSTRUCTION INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Caledonia Community Work Camp (CCWC) Lint and Oil
Interceptor Replacements for Buildings and General Services at 1270 US Route 5 in St. Johnsbury,
Vermont.
This project consists of, but is not limited to:
The existing oil interceptor at the work camp automotive shop (Building C) is heavily corroded
and overdue for replacement. The work will involve the removal of the existing 50 gallon (flow
rate) interceptor and replacement of corroded fittings and sections of the existing 4” drainage and
branch relief vent lines, exhausted through the adjacent wall. The replacement interceptor should
meet applicable building codes (larger if necessary) and be compatible or adaptable to the
current drainage and vent lines. Attributes should include epoxy or acid-resistant lining, a
sediment trap, and a float switch detector, draw-off assembly or other mechanism to prevent
overflow, as well as a gasketed, flush slip-resistant access door. Affected concrete surfaces
should be treated to remove corrosion damage, patched and filled.
Existing Oil Separator information:
A. Body: Welded steel or cast iron body with 3/8 in. nonskid tread plate cover secured with
stainless steel bolts, extra heavy leakproof gasket. Acid-resistant coating inside and
outside. Auto flow stop to indicate oil removal before unit is operated again.
B. Capacity; 50 gallons per minute full flow, with 24 gallons static holding capacity.
C. Connections: 4 in. inlet and outlet with 4 in. internal vent.
D. Make: Absolute No. 4
The existing lint interceptor and trough in the dormitory building (Building B) needs to be
replaced in capacity and/or consistent with current code requirements. This may require
replacement of corroded fittings and line for sewer connection or an allowable code repair. We
would prefer to replace this unit in kind with the same model. Please ensure that the Stateprovided
clerk on site has photo documentation after demolition (of both interceptors), any
replaced fittings and line prior to the installation of the interceptors, and the installed units prior
to patching of adjacent subfloor material and slab patchwork to indicate the extent of work done
for any change order amounts.
Existing Lint Interceptor information: Rockford (RLS-3628) -- it is mislabeled in the existing
specification (Exhibit B.1)
A. Welded steel separator for flush with floor installation, 100 gallons per minute full flow,
4 in. tapped inlet and outlet with vent connection, removable separator screen and filter
screen, heavy duty non-skid gasketed cover secured with stainless steel bolts, enamel
coated inside, asphalt coated outside. flushing flange.
B. Make: Rockford #GF-3628.
Blueprints, Etc. is the official source of information for documents concerning this Invitation to Bid.
Documents may be obtained from Blueprints, Etc., 20 Farrell Street, South Burlington, VT 05403, by
phone at 802.865.4503, by fax at 802.865.0027 or email to: orders@blueprintsetc.com. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Private Plan
Room. A password is required to access this project and may be obtained from Blueprints, Etc.. Any
Revision Date: 03/18/2025
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and all notifications, releases and addendums associated with this project will be posted at
http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, for addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda, and bidders are required to state the number of addenda
they have received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their
own risk as there is one official source of information for documents as indicated above.
SINGLE POINT OF CONTACT: All communications concerning this Invitation to Bid are to
be addressed in writing to the State Contact listed for this Invitation to Bid. Actual or attempted
contact with any other individual from the State concerning this Invitation to Bid is strictly
prohibited and may result in disqualification.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on
July 25, 2025. All questions should include Caledonia Community Work Camp (CCWC)
Lint and Oil Interceptor Replacements Project in the subject line. Any comments, questions, or
exceptions not raised in writing on or before the last day of the question period are waived. At the
close of the question period a copy of all questions or comments and the State's responses will be
posted at http://www.blueprintsetc.com. Every effort will be made to post this information as
soon as possible after the question period ends, contingent on the number and complexity of the
questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements.
2. STATEMENT OF RIGHTS: The State shall have the authority to evaluate Responses
and select the Bidder(s) as may be determined to be in the best interest of the State and
consistent with the goals and performance requirements outlined in this RFP. The State of
Vermont reserves the right to obtain clarification or additional information necessary to
properly evaluate a proposal. Failure of bidder to respond to a request for additional
information or clarification could result in rejection of that bidder's proposal. To secure a
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project that is deemed to be in the best interest of the State, the State reserves the right to
accept or reject any and all bids, in whole or in part, with or without cause, and to waive
technicalities in submissions. The State also reserves the right to make purchases outside
of the awarded contracts where it is deemed in the best interest of the State.
2.1. Presentation. An in-person or webinar presentation by the Bidder may be
required by the State if it will help the State’s evaluation process. The State will
factor information presented during presentations into the evaluation. Bidders
will be responsible for all costs associated with providing the presentation.
3. COST OF PREPARATION: Bidder shall be solely responsible for all expenses
incurred in the preparation of a response to this RFP and shall be responsible for all
expenses associated with any presentations or demonstrations associated with this request
and/or any proposals made.
4. CONFLICTS OF INTEREST:
4.1. Organizational Conflict of Interest (OCOI): An OCOI arises when a bidder as a
business entity has interests (for example, customers, partners, contracts) that could
undermine, or reasonably be perceived to undermine, its faithful and unbiased
performance of a contract with the State that may result from this solicitation.
4.2. Personal Conflict of Interest (PCOI): A PCOI arises when an interest held by an
individual, agent or employee of a bidder could undermine, or reasonably be
perceived to undermine, its faithful and unbiased performance of a contract with
the State that may result from this solicitation.
4.3. Requirements: The State does not seek to contract with any individual or business
entity having a conflict of interest which cannot be mitigated to the State’s
satisfaction. To ensure the State’s awareness of actual, potential, or reasonably
perceived PCOIs and OCOIs, bidders shall:
a) Prior to submitting a proposal, conduct an internal review of its current
affiliations and activities and identify actual, potential, or reasonably perceived
PCOIs or OCOIs relative to a contract with the State that may result from this
solicitation.
b) Disclose in your proposal any actual or potential PCOI or OCOI or the existence
of any facts that may cause a reasonably prudent person to perceive a PCOI or
OCOI with respect to a contract with the State that may result from this
solicitation. Disclose, also, any actions proposed to mitigate the PCOI or OCOI.
4.4. The State shall have sole discretion to determine whether a PCOI or OCOI can be
mitigated to the State’s satisfaction and may discuss the conflict with the bidder if
and to the extent the State deems discussion necessary to its determination. The
State reserves the right to (a) reject from further consideration any proposal having
a PCOI or OCIO that cannot be mitigated to the State’s full satisfaction and (b)
terminate a contract upon discovery that a contractor failed to disclose facts
pertaining to a PCOI or OCOI in its proposal, or otherwise misrepresented relevant
information to the State.
5. Unsolicited Bidder-Confidential Information Prohibited. Bidders are hereby expressly
directed not to include any confidential information in their proposal submissions, except
as specifically permitted below. By submitting a proposal in response to this RFP, bidders
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acknowledge and agree to abide by the terms and conditions outlined in this document,
including the prohibition on submitting confidential information. This prohibition reduces
the burden on the State while preventing bidder-confidential information from entering the
public record.
5.1.1. Disclosure under Public Records Act. All information received by the State in
response to this solicitation will become part of the contract file and subject to
public disclosure in accordance with the State’s Public Records Act, 1 V.S.A. § 315
et seq. The State may also choose to publicly post responses to this solicitation and
the resulting agreement(s), following conclusion of this procurement process.
5.1.2. Unsolicited Confidential Materials. This RFP does not solicit bidder confidential
information and bidders are expressly prohibited from providing confidential
information in response to this RFP. All materials furnished by bidders in response
to this RFP, including those marked as confidential by bidders, are subject to
disclosure if requested under the Public Records Act, or public posting.
5.1.3. State Not Responsible for Disclosure of Unmarked Bidder-Confidential
Information. It is the sole responsibility of the bidder to ensure that, other than
where specifically directed or permitted by this RFP and accordingly marked as
described below, no information that should not be publicly disclosed is included in
their proposal materials, including any 1) trade secrets or intellectual property, 2)
proprietary financial or business information, 3) personal information, or 4) any
other information that should not be disclosed to the public. For example, bidders
should avoid including specific details of their proprietary technologies or
methodologies that they consider confidential, and any references to previous client
engagements should be presented in a manner that does not disclose the client's
confidential information.
6. FUNDING SOURCE:
This project is being funded, in whole or in part, through the Vermont Capital
Construction Act funds.
7. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor
is hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3,
2022, the purchase of Russian-sourced goods and goods produced by Russian entities
(defined as institutions or companies that are headquartered in Russia or have their
principal place of business in Russia) is prohibited. The awarded Contractor must fill out
and sign the Executive Order 02-22 Vendor Certification as part of the Contract awarding
process. This certification is required for all subcontracts for work performed solely for
the State of Vermont and subcontracts for work performed in the State of Vermont.
8. BID SUBMISSION INSTRUCTIONS:
8.1. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
8.1.1. The State may, for cause, issue an addendum to change the date and/or
time when bids are due. If a change is made, the State will inform all bidders
by posting at the webpage indicated on the front page of this RFP.
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8.1.2. There will not be a public bid opening. However, the State will record
the name, city and state for any and all bids received by the due date.
8.2. ELECTRONIC BIDS ONLY:
8.2.1. All bids under this RFP must be submitted electronically in accordance
with the submission requirements herein. Electronic bids will be accepted via
email submission to BGS.VTBids@vermont.gov. The subject line of the
email submission must reference the Project Title as indicated on the front
page of this RFP.
8.2.2. Bids must consist of a single email with a single, digitally searchable PDF
attachment containing all components of the bid. Multiple emails and/or
multiple attachments will not be accepted.
8.2.3. There is an attachment size limit of 40 MB. It is the Bidder’s responsibility
to compress the PDF file containing its bid if necessary in order to meet this
size limitation. It is also the Bidder's responsibility to ensure that their own
email system can send and receive messages up to this size.
9. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
10. BID SUBMISSION CHECKLIST: Bonding Requirements
? Technical Response
? References
? Price Schedule
? Signed Certificate of Compliance
11. ATTACHMENTS – Refer to the Index
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