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RECOVERY AND RESPONSE CONSULTANT SERVICES
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Request Date: 3/21/2025 12:26:06 PM
Open Date:
Closing Date: 4/25/2025 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type:
Request for Proposal
Locations:
Franklin, Washington
Keywords:
Construction (Building), Construction (Non Building), Construction Management
Bid Description:
SEALED BID
REQUEST FOR PROPOSAL
RECOVERY AND RESPONSE CONSULTANT SERVICES
ISSUE DATE: March 21, 2025
QUESTIONS DUE BY: April 4, 2025 4:30PM (EST)
RFP RESPONSES DUE BY: April 25, 2025 4:30 PM (EST)
PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND AMENDMENTS
ASSOCIATED WITH THIS RFP WILL BE POSTED AT:
http://www.vermontbusinessregistry.com
THE STATE WILL MAKE NO ATTEMPT TO CONTACT INTERESTED PARTIES WITH
UPDATED INFORMATION. IT IS THE RESPONSIBILITY OF EACH BIDDER TO
PERIODICALLY CHECK THE ABOVE WEBPAGEFOR ANY AND ALL NOTIFICATIONS,
RELEASES AND AMENDMENTS ASSOCIATED WITH THIS RFP.
STATE CONTACT: James Meyers
E-MAIL: James.Meyers@Vermont.gov
Page 2 of 11
1. PURPOSE
The State of Vermont (SOV) is seeking to enter into a contract to provide disaster response and recovery
services. SOV requires services to support the state’s response operations and implementation of disaster
recovery programs including but not limited to the FEMA Public Assistance (PA) and Individual Assistance (IA)
programs. Assistance includes staffing support in state level emergency operations centers, subject matter
expertise in guiding response strategies and implementing disaster recovery programs from multiple federal
programs. Recovery support will also include administrative support, technical support to applicants and subapplicants,
development and review of projects, program eligibility, issues pertaining to insurance, and cost
estimating. When issued a Purchase Order (PO) under the awarded contract, the selected consultant will assist
SOV in executing the tasks with the goal of maximizing FEMA and other federal program disaster assistance to
the state and sub-applicants. SOV seeks assistance to maximize the allocation of funding to enhance recovery.
2. ACQUISITION METHOD
This Request for Proposals (RFP) is to qualify a vendor to enter into a contract for services described below on
an as-needed basis based on the rates for various staff and services proposed by vendor. When there is a need to
implement services or add on services SOV will execute a separate Purchase Order detailing the exact services,
duration, and not-to-exceed costs for the specific engagement.
3. REQUEST FOR SINGLE OR MULTIPLE CONTRACTORS
SOV shall execute a contract with a vendor(s)/contractor(s) for the purposes of this engagement. SOV reserves
the right to move directly to a PO with the vendor based on the rates and services bid and accepted through this
RFP or SOV may choose to request quotes for services from multiple vendors in order to determine the most
cost-effective approach to meet a given need. The State reserves the right to issue proposal requests to one or all
prequalified vendor/consultants based on need, timing, availability etc.
Sub-contractors shall be the responsibility of the contractor, but the vendor must disclose how they intend to use
subcontractors, including percentage of work estimated to be completed by subcontractors.
4. QUESTION AND ANSWER PERIOD:
Any bidder requiring clarification of any section of this RFP or wishing to comment on any requirement of the
RFP must submit specific questions in writing no later than the deadline for question indicated on the first page of
this RFP. Questions may be e-mailed to the point of contact on the front page of this RFP. Questions or comments
not raised in writing on or before the last day of the question period are thereafter waived. At the close of the
question period a copy of all questions or comments and the State's responses will be posted on the State’s web
site http://www.bgs.state.vt.us/pca/bids/bids.php. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the questions. All information
provided by vendors during this process will be public and bidders shall not provide confidential information.
C. SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on the front page
of this RFP. Late bids will not be considered.
b. The State may, for cause, issue an addendum to change the date and/or time when bids are due.
If a change is made, the State will inform all bidders by posting at the webpage indicated on the
front page of this RFP.
c. There will not be a public bid opening. However, the State will record the name, city and state
for any and all bids received by the due date.
D. BID DELIVERY INSTRUCTIONS:
a. Submit questions regarding this RFP to BGS.VTBids@vermont.gov by April 25, 2025 –
TIME 4:30 PM (EST).
b. ELECTRONIC BIDS ONLY:
• E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email
submission to BGS.VTBids@vermont.gov , Bids must consist of a single
email with a single, digitally searchable PDF attachment containing all
components of the bid. Multiple emails and/or multiple attachments will not be
accepted. There is an attachment size limit of 40 MB (40,960KB). It is the
Bidder’s responsibility to compress the PDF file containing its bid if
necessary, in order to meet this size limitation. It is also the Bidder's
responsibility to ensure that their own email system can send and receive
messages up to this size.
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