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REBID DOC CRCF ADA Upgrades Invitation to Bid RFP
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Request Date: 4/8/2024 10:02:07 AM
Open Date:
Closing Date: 4/18/2024 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type: Request for Proposal
Locations:
Chittenden
Keywords: Plumbing and Heating, Construction (Non Building), General Contractor
Bid Description:
INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the DOC Chittenden Regional Correctional Facility (CRCF) ADA
Upgrades Project for the Department of Buildings and General Services at 7 Farrell Street in South
Burlington, Vermont.
This project consists of, but is not limited to:
A. Perform all work and provide all material and equipment as shown on the Drawings or as
specified herein. All work shall be completely coordinated with the work of all trades and shall
provide for a complete and fully functional installation in all respects.
B. Drawings and Specifications shall be taken together; provide as though mentioned in both,
work specified and not shown, or work shown and not specified. Although such work is not
specifically shown or specified, provide as part of this work, all supplementary or miscellaneous
items, appurtenances, devices or materials incidental to or necessary for a sound, secure and
complete installation.
C. Give all notices, file all plans, obtain all permits and licenses, pay all fees, and obtain all
necessary approvals from authorities having jurisdiction.
D. The building is a designated no smoking area.
E. Working hours shall be between 7:00 a.m. and 4:30 p.m. except weekends and state holidays,
unless prior approval is obtained from the COTW, Correctional Facility Staff, and Project
Manager.
F. The work shall include, but not be limited to:
1. Construct an access route to the circulation path, picnic tables, and planter boxes to
comply with ADA standards.
2. Furnish and install a detention grade stainless steel picnic table that will meet ADA
standards.
3. Re-construct the intake bathroom to meet ADA standards.
4. Re-construct intake holding cell to meet ADA standards.
5. Re-construct cell AA-02 to meet ADA standards.
6.Modify 3 existing dining room tables to meet ADA standards.
7. Re-construct a cell in Foxtrot and Echo units to meet ADA standards.
8. Re-construct Foxtrot shower to meet ADA standards.
9. Re-construct Housing unit shower to meet ADA standards.
Sealed Bids accompanied by proper Bid Security will be received electronically at
BGS.VTBids@vermont.gov until April 18, 2024, at 4:30 PM.
Documents may be obtained from Blueprints, Etc., 20 Farrell Street, South Burlington, VT 05403,
by phone at 802.865.4503, by fax at 802.865.0027 or email to: orders@blueprintsetc.com. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Private Plan
Room. Contractors shall obtain a password to access this project from Blueprints. Any and all
notifications, releases and addendums associated with this project will be posted at
http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their
own risk as there is one official source of information for documents as indicated above.
No Pre-Bid will be held.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on
April 12, 2024. All questions should include DOC ADA Upgrades in the subject line. Any
comments, questions, or exceptions not raised in writing on or before the last day of the question
period are waived. At the close of the question period a copy of all questions or comments and
the State's responses will be posted at http://www.blueprintsetc.com. Every effort will be made
to post this information as soon as possible after the question period ends, contingent on the
number and complexity of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements. Please pay close attention due to the
changes that have been made.
2. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is
hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022,
the purchase of Russian-sourced goods and goods produced by Russian entities (defined as
institutions or companies that are headquartered in Russia or have their principal place of
business in Russia) is prohibited. The awarded Contractor must fill out and sign the
Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This
certification is required for all subcontracts for work performed solely for the State of
Vermont and subcontracts for work performed in the State of Vermont.
3. BIDDER QUALIFICATION PROCESS DOCUMENT: The Department of Buildings
and General Services is requiring that all contractors meet certain minimum qualifications to
be eligible to bid on this project.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time
when bids are due. If a change is made, the State will inform all bidders by
posting it on the webpage indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the
name, city and state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be needed
when visiting and/or delivering information to State of Vermont offices. All
individuals visiting State offices must present a valid government issued photo ID
when entering the facility.
i. State office buildings may be locked or otherwise closed to the public. If this
RFP permits hand delivery of bids, delivery instructions will be posted at the
entrance to the State facility. Any delay caused by State Security Procedures
will be at the bidder’s own risk.
c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email
submission to BGS.VTBids@vermont.gov . Bids must consist of a single email
with a single, digitally searchable PDF attachment containing all components
of the bid. Multiple emails and/or multiple attachments will not be accepted.
There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to
compress the PDF file containing its bid, if necessary, in order to meet this size
limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
iv. PAPER BIDS: Paper format bids will not be accepted.
5. Full Bonding is required for this job.
6. Contractor is required to carry Builder’s Risk Insurance for this project.
7. SUBMITTAL EXCHANGE®: Contractor shall obtain a license for the State to utilize
Submittal Exchange for the purposes of this project. The State and its representatives will
have full control of the use of Submittal Exchange by authorized users of the State.
Submittal Exchange®, a web-based collaboration software system, shall be used to provide
an on-line database and repository, which shall be used to transmit and track project-related
documents. Based on an existing contract between the State and Submittal Exchange, the
State anticipates that training and support during this project will be provided by Submittal
Exchange at no additional cost to the selected contractor(s).
8. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of
Buildings and General Services (BGS) may require contractor evaluations on construction
projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to
compile the contractor’s performance on BGS projects to provide a history and assessment of
the contractor’s performance.
9. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
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