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Caledonia County Work Camp Reroof
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Request Date: 12/19/2023 9:09:18 AM
Open Date:
Closing Date: 3/1/2024 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type:
Request for Proposal
Locations:
State-Wide
Keywords:
Construction (Building), Roofing Contractor
Bid Description:
INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Caledonia County Work Camp Reroof Project for The Department
of Buildings and General Services at 1266 US Route 5 in St. Johnsbury, Vermont.
This project consists of, but is not limited to:
Replace the existing thermoplastic polyolefin (TPO) membrane roofing, adding additional rigid
insulation to meet current state energy standards and improve drainage. This includes a parapet
improvement and new metal sheeting (cap and drainage flashing). Work per architectural
drawings and specifications.
Sealed Bids accompanied by proper Bid Security will be received by email at
BGS.VTBids@vermont.gov, until February 9, 2024, at 4:30 PM.
Documents may be obtained from Blueprints, Etc., 20 Farrell Street, South Burlington, VT 05403, by
phone at 802.865.4503, by fax at 802.865.0027 or email to: orders@blueprintsetc.com. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Private Plan
Room. Contractors shall obtain a password to access this project from Blueprints. Any and all
notifications, releases and addendums associated with this project will be posted at
http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda, and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their
own risk as there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on January 12, 2024 at 10:00 AM. Please
meet at the main entry counter of the Caledonia County Work Camp Administration Building.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on
Revision Date: July 20, 2023
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January 26, 2024. All questions should include in the subject line. Any comments, questions,
or exceptions not raised in writing on or before the last day of the question period are waived.
At the close of the question period a copy of all questions or comments and the State's
responses will be posted at http://www.blueprintsetc.com. Every effort will be made to post
this information as soon as possible after the question period ends, contingent on the number
and complexity of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements. Please pay close attention due to the
changes that have been made.
2. Funding Source:
This project is being funded, in whole or in part, through the American Rescue Plan Act
(ARPA) funds and/or Vermont Capital Construction Act funds. Wages for construction
employees shall be paid no less than the Vermont Prevailing Wage and Fringe Benefit
Rate requirements (reference Instructions to Bidders, Prevailing Wage Rate
Requirements). A complete list of occupations and associated wage rates are available on
the internet at: http://www.vtlmi.info/lmipub.htm
If a bidder requires assistance in preparing their proposal, registering with SAM.gov or
needs guidance on socioeconomic certifications, the bidder may contact the Agency of
Commerce & Community Development (ACCD), Department of Economic
Development (DED), APEX Accelerator. The Vermont APEX Accelerator (formerly the
Procurement Technical Assistance Center (PTAC)) specializes in helping small
businesses navigate the documentation associated with State and Federal
procurement. There is no cost to the Contractor for assistance provided by APEX
Accelerator. Their website is: https://accd.vermont.gov/economicdevelopment/
programs/ptac
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is
hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022,
the purchase of Russian-sourced goods and goods produced by Russian entities (defined as
institutions or companies that are headquartered in Russia or have their principal place of
business in Russia) is prohibited. The awarded Contractor must fill out and sign the
Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This
certification is required for all subcontracts for work performed solely for the State of
Vermont and subcontracts for work performed in the State of Vermont.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time
when bids are due. If a change is made, the State will inform all bidders by
posting it on the webpage indicated on the front page of this RFP.
Revision Date: July 20, 2023
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ii. There will not be a public bid opening. However, the State will record the
name, city and state for any and all bids received by the due date.
b. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email
submission to BGS.VTBids@vermont.gov. Bids must consist of a single email
with a single, digitally searchable PDF attachment containing all components
of the bid. Multiple emails and/or multiple attachments will not be accepted.
There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to
compress the PDF file containing its bid if necessary in order to meet this size
limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
iv. PAPER BIDS: Paper format bids will not be accepted.
5. Full Bonding is required for this job.
6. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
Sincerely
Jennifer Fitch, Commissioner
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