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Mount Mansfield State Forest VAST Parking RFP
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Request Date: 11/21/2023 10:38:15 AM
Open Date:
Closing Date: 1/4/2024 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type: Request for Proposal
Locations:
Washington
Keywords: Construction (Non Building), Landscaping, Culvert Replacement, General Contractor, Paving Contractor, Road Construction
Bid Description:
Contractors are invited to bid on the Mount Mansfield State Forest VAST Parking Project for the
Agency of Natural Resources, Department of Forests, Parks and Recreation, at 1751 Little River Road
in Waterbury, Vermont.
This project consists of, but is not limited to:
Modifications and resurfacing of an existing parking area for the VAST trail located in the Mount
Mansfield State Forest in Waterbury, VT. Additional parking area will be created by clearing the
edges of the existing parking and a portion of the green island along the town road. The new
parking extents will be graded and resurfaced to allow better rainwater to shed. Extension of a
grass lined drainage swale and a new 8” HDPE culvert will be installed to discharge rainwater to
the existing 24” HDPE culvert that crosses under the town road. This project will also include
timber guard railings along the green island, a new trail gate, placement of boulders to mark the
edges of the new parking, and various erosion protection and sediment control measures.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings and
General Services, at 133 State Street, Montpelier, Vermont 05633-8000, until January 4, 2024 at
4:30 PM.
Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by
phone at 802-865-4503, by fax at 802-865-0027 or email to: orders@blueprintsetc.com. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Public Plan
Room. Any and all notifications, releases and addendums associated with this project will be posted
at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents
purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their
own risk as there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on December 5, 2023 at 9:00 AM.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on
December 19, 2023. All questions should include Mount Mansfield State Forest VAST Parking
Project in the subject line. Any comments, questions, or exceptions not raised in writing on or
before the last day of the question period are waived. At the close of the question period a copy of
all questions or comments and the State's responses will be posted at
http://www.blueprintsetc.com. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the
questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements. Please pay close attention due to the
changes that have been made.
2. Funding Source:
This project is being funded, in whole or in part, through the American Rescue Plan Act
(ARPA) funds and/or Vermont Capital Construction Act funds.
If a bidder requires assistance in preparing their proposal, registering with SAM.gov or
needs guidance on socioeconomic certifications, the bidder may contact the Agency of
Commerce & Community Development (ACCD), Department of Economic
Development (DED), APEX Accelerator. The Vermont APEX Accelerator (formerly the
Procurement Technical Assistance Center (PTAC)) specializes in helping small
businesses navigate the documentation associated with State and Federal
procurement. There is no cost to the Contractor for assistance provided by APEX
Accelerator. Their website is: https://accd.vermont.gov/economicdevelopment/
programs/ptac
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is
hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022,
the purchase of Russian-sourced goods and goods produced by Russian entities (defined as
institutions or companies that are headquartered in Russia or have their principal place of
business in Russia) is prohibited. The awarded Contractor must fill out and sign the
Executive Order 02-22 Vendor Certification as part of the Contract awarding process. This
certification is required for all subcontracts for work performed solely for the State of
Vermont and subcontracts for work performed in the State of Vermont.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time
when bids are due. If a change is made, the State will inform all bidders by
posting it on the webpage indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the
name, city and state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be needed
when visiting and/or delivering information to State of Vermont offices. All
individuals visiting State offices must present a valid government issued photo ID
when entering the facility.
i. State office buildings may be locked or otherwise closed to the public. If this
RFP permits hand delivery of bids, delivery instructions will be posted at the
entrance to the State facility. Any delay caused by State Security Procedures
will be at the bidder’s own risk.
c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email
submission to BGS.VTBids@vermont.gov . Bids must consist of a single email
with a single, digitally searchable PDF attachment containing all components
of the bid. Multiple emails and/or multiple attachments will not be accepted.
There is an attachment size limit of 40 MB. It is the Bidder’s responsibility to
compress the PDF file containing its bid if necessary in order to meet this size
limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
iv. PAPER FORMAT: Paper format bids will not be accepted.
5. Full Bonding is required for this job.
6. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of
Buildings and General Services (BGS) may require contractor evaluations on construction
projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to
compile the contractor’s performance on BGS projects to provide a history and assessment of
the contractor’s performance.
7. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
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