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ANR FPR Lake Willoughby South End Site & Trail
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Request Date: 11/15/2023 3:05:47 PM
Open Date:
Closing Date: 1/26/2024 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type: Request for Proposal
Locations:
State-Wide
Keywords: Construction (Non Building), Parks and Recreation
Bid Description:
INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Lake Willoughby South End Site & Trail Project for the Agency of Natural
Resources, Forests, Parks and Recreation at 5646 Route 5A in Westmore, Vermont.
This project consists of, but is not limited to:
a. The WILLOUGHBY SOUTH END- SITE + TRAIL PROJECT includes the construction of new
trails, boardwalks and trail features throughout the South End Area at Willoughby Lake. The trail
features will include new constructions, modifications to some existing trails and significant
improvements to improve pedestrian access throughout the project area.
b. The Trail project contractor will have to coordinate communication with the site contractor which
will be finishing the site work contracted in 2022 this field season to ensure efficient operations.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings and General
Services, at 133 State Street, Montpelier, Vermont 05633-8000, until January 26, 2024 at 4:30 PM.
Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by phone
at 802-865-4503, by fax at 802-865-0027 or email to: orders@blueprintsetc.com. Project Manuals and Plans
are available for preview at: http://www.blueprintsetc.com in the Public Plan Room. Any and all
notifications, releases and addendums associated with this project will be posted at
http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with this RFP
will be posted on-line in the plan room where the original solicitation resides unless
otherwise determined that a hard copy is necessary. The state will make no attempt to
contact contractors with updated information. It is the responsibility of each contractor to
periodically check the posting site for any and all notifications, releases and addendums
associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings and
General Services, addendums that require hard copy distribution, a copy of such addenda will be
mailed or delivered for each set of plans and specifications issued to the bidders, prior to the bid
date. However, it is the responsibility of the bidder to be sure they have received all addenda and
must state the number of addenda they have received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their own risk
as there is one official source of information for documents as indicated above.
There will be a mandatory pre-bid meeting at the site on November 21, 2023 at 9:00AM. Bidders are to meet
at East Beach.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP
or wishing to comment or take exception to any requirements of the RFP must submit specific questions
in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on December 22, 2023. All
questions should include Lake Willoughby South End Site & Trail Project in the subject line. Any
comments, questions, or exceptions not raised in writing on or before the last day of the question period
are waived. At the close of the question period a copy of all questions or comments and the State's
responses will be posted at http://www.blueprintsetc.com. Every effort will be made to post this
information as soon as possible after the question period ends, contingent on the number and complexity
of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly
read and comply with all requirements. Please pay close attention due to the changes that have
been made.
2. Funding Source:
This project is being funded, in whole or in part, through the American Rescue Plan Act (ARPA)
funds and/or Vermont Capital Construction Act funds.
If a bidder requires assistance in preparing their proposal or needs guidance on socioeconomic
certifications, the bidder may contact the Procurement Technical Assistance Center (PTAC).
PTAC specializes in helping small businesses navigate the documentation associated with State
and Federal procurement. Their website is: https://accd.vermont.gov/economicdevelopment/
programs/ptac
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby
notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase
of Russian-sourced goods and goods produced by Russian entities (defined as institutions or
companies that are headquartered in Russia or have their principal place of business in Russia) is
prohibited. The awarded Contractor must fill out and sign the Executive Order 02-22 Vendor
Certification as part of the Contract awarding process. This certification is required for all
subcontracts for work performed solely for the State of Vermont and subcontracts for work
performed in the State of Vermont.
4. BIDDER QUALIFICATION PROCESS DOCUMENT: The Department of Buildings and
General Services is requiring that all contractors meet certain minimum qualifications to be eligible to
bid on this project.
5. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on the front
page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time when bids
are due. If a change is made, the State will inform all bidders by posting it on the
webpage indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the name, city
and state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be needed when
visiting and/or delivering information to State of Vermont offices. All individuals visiting
State offices must present a valid government issued photo ID when entering the facility.
i. State office buildings may be locked or otherwise closed to the public. If this RFP
permits hand delivery of bids, delivery instructions will be posted at the entrance to the
State facility. Any delay caused by State Security Procedures will be at the bidder’s
own risk.
c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email
submission to BGS.VTBids@vermont.gov . Bids must consist of a single email with a
single, digitally searchable PDF attachment containing all components of the bid.
Multiple emails and/or multiple attachments will not be accepted. There is an
attachment size limit of 40 MB. It is the Bidder’s responsibility to compress the PDF
file containing its bid if necessary, in order to meet this size limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
iv. PAPER FORMAT: Paper format bids will not be accepted.
6. Full Bonding is required for this job.
7. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and
General Services (BGS) may require contractor evaluations on construction projects over $100,000 or
at the discretion of the BGS Director. Evaluations will be used to compile the contractor’s performance
on BGS projects to provide a history and assessment of the contractor’s performance.
8. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
Sincerely
Jennifer Fitch, Commissioner
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