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BGS MVRCF REROOF
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Request Date: 10/30/2023 4:21:41 PM
Open Date:
Closing Date: 1/9/2024 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type:
Request for Proposal
Locations:
State-Wide
Keywords:
Construction (Building), Roofing Contractor
Bid Description:
Revision Date: July 20, 2023
Page | 1
INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Marble Valley Regional Correctional Facility (MVRCF) Reroof
Project for Buildings and General Services at 167 State Street in Rutland, Vermont.
This project consists of but is not limited to removing the existing ballasted roof, insulation and
flashing in its entirety, and the installation of a new EPDM roof system, insulation, wall cap coping,
and flashings per plans and specifications prepared by Black River Design dated June 2023. The
project scope shall include the removal and re-installation of all roof top equipment as needed, curb
extensions, light tube replacement, exhaust fan replacement, masonry flashing installation and brick
re-pointing. The new roof shall meet current energy standards and will require raised curbing heights
in some areas allowing for the increase in insulation. Contractors and sub-contractors must submit
and pass the standard Department of Corrections background check prior to the project start date.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings
and General Services, at 133 State Street, Montpelier, Vermont 05633-8000, until January 9, 2024
at 4:30 PM.
Documents may be obtained from Blueprints, Etc., 20 Farrell Street, South Burlington, VT 05403, by
phone at 802.865.4503, by fax at 802.865.0027 or email to: orders@blueprintsetc.com. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Private Plan
Room. Contractors shall obtain password to access this project from Blueprints. Any and all
notifications, releases and addendums associated with this project will be posted at
http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda, and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their
own risk as there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on December 7, 2023 at 9:30 AM. Bidders
are to meet at the entry way of MVRCF.
Revision Date: July 20, 2023
Page | 2
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on
December 21, 2023. All questions should include Marble Valley Regional Correctional Facility
(MVRCF) Reroof Project in the subject line. Any comments, questions, or exceptions not raised in
writing on or before the last day of the question period are waived. At the close of the question
period a copy of all questions or comments and the State's responses will be posted at
http://www.blueprintsetc.com. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the
questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements. Please pay close attention due to the
changes that have been made.
2. Funding Source:
This project is being funded, in whole or in part, through the American Rescue Plan Act
(ARPA) funds and/or Vermont Capital Construction Act funds. Wages for construction
employees shall be paid no less than the Vermont Prevailing Wage and Fringe Benefit
Rate requirements (reference Instructions to Bidders, Prevailing Wage Rate
Requirements). A complete list of occupations and associated wage rates are available on
the internet at: http://www.vtlmi.info/lmipub.htm
If a bidder requires assistance in preparing their proposal, registering with SAM.gov or
needs guidance on socioeconomic certifications, the bidder may contact the Agency of
Commerce & Community Development (ACCD), Department of Economic
Development (DED), APEX Accelerator. The Vermont APEX Accelerator (formerly the
Procurement Technical Assistance Center (PTAC)) specializes in helping small
businesses navigate the documentation associated with State and Federal procurement.
There is no cost to the Contractor for assistance provided by APEX Accelerator. Their
website is: https://accd.vermont.gov/economic-development/programs/ptac
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor
is hereby notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3,
2022, the purchase of Russian-sourced goods and goods produced by Russian entities
(defined as institutions or companies that are headquartered in Russia or have their
principal place of business in Russia) is prohibited. The awarded Contractor must fill out
and sign the Executive Order 02-22 Vendor Certification as part of the Contract awarding
process. This certification is required for all subcontracts for work performed solely for
the State of Vermont and subcontracts for work performed in the State of Vermont.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
Revision Date: July 20, 2023
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i. The State may, for cause, issue an addendum to change the date and/or time
when bids are due. If a change is made, the State will inform all bidders by
posting it on the webpage indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the
name, city and state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be
needed when visiting and/or delivering information to State of Vermont offices.
All individuals visiting State offices must present a valid government issued
photo ID when entering the facility.
i. State office buildings may be locked or otherwise closed to the public. If this
RFP permits hand delivery of bids, delivery instructions will be posted at the
entrance to the State facility. Any delay caused by State Security
Procedures will be at the bidder’s own risk.
c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via
email submission to BGS.VTBids@vermont.gov. Bids must consist of a
single email with a single, digitally searchable PDF attachment containing all
components of the bid. Multiple emails and/or multiple attachments will not
be accepted. There is an attachment size limit of 40 MB. It is the Bidder’s
responsibility to compress the PDF file containing its bid if necessary in
order to meet this size limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
iv. PAPER BIDS: Paper format bids will not be accepted.
5. Full Bonding is required for this job.
6. SUBMITTAL EXCHANGE®: Contractor shall obtain a license for the State to utilize
Submittal Exchange for the purposes of this project. The State and its representatives
will have full control of the use of Submittal Exchange by authorized users of the State.
Submittal Exchange®, a web-based collaboration software system, shall be used to
provide an on-line database and repository, which shall be used to transmit and track
project-related documents. Based on an existing contract between the State and
Submittal Exchange, the State anticipates that training and support during this project
will be provided by Submittal Exchange at no additional cost to the selected
contractor(s).
7. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of
Buildings and General Services (BGS) may require contractor evaluations on construction
projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to
compile the contractor’s performance on BGS projects to provide a history and assessment
of the contractor’s performance.
Revision Date: July 20, 2023
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8. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
Sincerely
Jennifer Fitch, Commissioner
Awardees
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TRIUMPH ROOFING
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2/21/2024 |
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46 ELM STREET
BALDWINVILLE, MA
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$745,000.00 |
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