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ANR FPR Emerald Lake SP Road Improvements
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Request Date: 10/13/2023 3:39:01 PM
Open Date:
Closing Date: 11/21/2023 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type: Request for Proposal
Locations:
State-Wide
Keywords: Construction (Non Building), Road Construction
Bid Description:
INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Emerald Lake State Park Road Improvements Project for the Department of
Buildings and General Services on behalf of the Agency of Natural Resources, Department of Forests, Parks and
Recreation at 65 Emerald Lake Lane in East Dorset, Vermont.
This project consists of, but is not limited to, roadway improvements, and ditching/drainage improvements. Full
depth reclamation to a depth of 8” is proposed in the designated areas, followed by placement of 2” of Type IIS base
course and 1-1/2” Type IIIS top course of bituminous pavement. Ditching/drainage improvements will consist of
deepening and either stone lining (>5% slopes) or erosion control blanket lining (<5% slopes), and/or removal of
shoulder berms preventing proper drainage, in locations as indicated on the drawings. All work shall be conducted
in accordance with VAOT 2018 Standard Specifications for Construction.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings and General
Services, at 133 State Street, Montpelier, Vermont 05633-8000, until November 14, 2023, at 4:30 PM.
Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by phone at 802-
865-4503, by fax at 802-865-0027 or email to: orders@blueprintsetc.com. Project Manuals and Plans are available
for preview at: http://www.blueprintsetc.com in the Public Plan Room. Any and all notifications, releases and
addendums associated with this project will be posted at http://www.blueprintsetc.com. There is a non-refundable
fee for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with this RFP will be
posted on-line in the plan room where the original solicitation resides unless otherwise
determined that a hard copy is necessary. The state will make no attempt to contact contractors
with updated information. It is the responsibility of each contractor to periodically check the
posting site for any and all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of media/requirements.
If applicable and as determined by the Department of Buildings and General Services, addendums that
require hard copy distribution, a copy of such addenda will be mailed or delivered for each set of plans
and specifications issued to the bidders, prior to the bid date. However, it is the responsibility of the
bidder to be sure they have received all addenda and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders do so at their own risk as
there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on October 31, 2023, at 11:00 AM. Bidders shall meet
at the Day Use Over-Park Area, right turn after reception hut adjacent RV dump station.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or
wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing
to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on November 7, 2023. All questions should
include Emerald Lake State Park Road Improvements Project in the subject line. Any comments, questions, or
exceptions not raised in writing on or before the last day of the question period are waived. At the close of the
Revision Date: July 20, 2023
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question period a copy of all questions or comments and the State's responses will be posted at
http://www.blueprintsetc.com. Every effort will be made to post this information as soon as possible after the
question period ends, contingent on the number and complexity of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly read and
comply with all requirements. Please pay close attention due to changes that have been made.
2. Funding Source:
This project is being funded, in whole or in part, through the American Rescue Plan Act (ARPA) funds
and/or Vermont Capital Construction Act funds.
If a bidder requires assistance in preparing their proposal, registering with SAM.gov or needs guidance
on socioeconomic certifications, the bidder may contact the Agency of Commerce & Community
Development (ACCD), Department of Economic Development (DED), APEX Accelerator. The
Vermont APEX Accelerator (formerly the Procurement Technical Assistance Center (PTAC))
specializes in helping small businesses navigate the documentation associated with State and Federal
procurement. There is no cost to the Contractor for assistance provided by APEX Accelerator. Their
website is: https://accd.vermont.gov/economic-development/programs/ptac
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby
notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase of
Russian-sourced goods and goods produced by Russian entities (defined as institutions or companies
that are headquartered in Russia or have their principal place of business in Russia) is prohibited. The
awarded Contractor must fill out and sign the Executive Order 02-22 Vendor Certification as part of the
Contract awarding process. This certification is required for all subcontracts for work performed solely
for the State of Vermont and subcontracts for work performed in the State of Vermont.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on the front page
of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time when bids are
due. If a change is made, the State will inform all bidders by posting it on the webpage
indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the name, city and
state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be needed when
visiting and/or delivering information to State of Vermont offices. All individuals visiting
State offices must present a valid government issued photo ID when entering the facility.
i. State office buildings may be locked or otherwise closed to the public. If this RFP permits
hand delivery of bids, delivery instructions will be posted at the entrance to the State
facility. Any delay caused by State Security Procedures will be at the bidder’s own
risk.
Revision Date: July 20, 2023
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c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email submission
to BGS.VTBids@vermont.gov. Bids must consist of a single email with a single, digitally
searchable PDF attachment containing all components of the bid. Multiple emails and/or
multiple attachments will not be accepted. There is an attachment size limit of 40 MB. It is
the Bidder’s responsibility to compress the PDF file containing its bid, if necessary, in order
to meet this size limitation.
iii. FAX BIDS. Faxed bids will not be accepted.
iv. PAPER FORMAT BIDS: Paper format bids will not be accepted.
d. NUMBER OF COPIES:
i. Bids to be submitted electronically only.
5. Full Bonding is required for this job.
6. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of Buildings and
General Services (BGS) may require contractor evaluations on construction projects over $100,000 or at the
discretion of the BGS Director. Evaluations will be used to compile the contractor’s performance on BGS
projects to provide a history and assessment of the contractor’s performance.
7. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and requirements of
this bid solicitation.
Sincerely
Jennifer Fitch, Commissioner
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