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NERCF Perimeter Fence Improvement
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Request Date: 2/27/2023 10:27:30 AM
Open Date:
Closing Date: 4/11/2023 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type:
Request for Proposal
Locations:
State-Wide
Keywords:
Building Materials and Supplies, Construction (Non Building)
Bid Description:
INVITATION TO BID
DEPARTMENT OF BUILDINGS AND GENERAL SERVICES
STATE OF VERMONT
Contractors are invited to bid on the Perimeter Fence Improvement Project for the Northeast Regional
Correctional Facility at 1270 US Route 5 in St. Johnsbury, Vermont.
This project consists of, but is not limited to:
1. Remove fence posts that are indicated on the plans along with their entire concrete base.
2. Backfill and compact post holes.
3. Drive new one piece 18' replacement posts. The posts shall be driven a minimum of 5' 6" below
grade. Line posts shall be 2 3/8" O.D. and terminal posts to be 3" O.D. unless otherwise noted on
plans.
4. Reattach existing fabric and associated hardware to match original conditions.
5. Grade as required to provide smooth contours. 2" max between bottom rail and finished grade.
6. Contractor to coordinate each days proposed work schedule and location with security.
7. Cooperate work as to maintain one solid and secure perimeter fence at all times.
8. Perimeter intrusion detection system (PIDS) must be in operation at the end of each work day unless
directed otherwise by security.
9. All unused material to be disposed of legally off site.
10. All tools to be secured in a trailer or removed from the site at the end of each day. Coordinate trailer
site location with the project manager.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings and General
Services, at 133 State Street, Montpelier, Vermont 05633-8000, April 11, 2023 at 4:30 PM.
Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by phone
at 802-865-4503, by fax at 802-865-0027 or email to: orders@blueprintsetc.com. Project Manuals and Plans
are available for preview at: http://www.blueprintsetc.com in the Public Plan Room. Any and all
notifications, releases and addendums associated with this project will be posted at
http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $TBD
1. Please be advised that all notifications, releases, and addendums associated with this RFP
will be posted on-line in the plan room where the original solicitation resides unless
otherwise determined that a hard copy is necessary. The state will make no attempt to
contact contractors with updated information. It is the responsibility of each contractor to
periodically check the posting site for any and all notifications, releases and addendums
associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings and
General Services, addendums that require hard copy distribution, a copy of such addenda will be
mailed or delivered for each set of plans and specifications issued to the bidders, prior to the bid
date. However, it is the responsibility of the bidder to be sure they have received all addenda, and
must so state the number of addenda they have received on the proposal.
Revision Date: May 18, 2022
Page | 2
3. If Bidders choose to pull information from other third-party sites, Bidders’ do so at their own
risk as there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on March 21, 2023 at 9:00AM. Please meet in
front of the main entrance of Building 2 located at 1270 US Route 5 in St. Johnsbury, VT.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP
or wishing to comment or take exception to any requirements of the RFP must submit specific questions
in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on March 28, 2023. All
questions should include NERCF Perimeter Fence Improvement Project in the subject line. Any comments,
questions, or exceptions not raised in writing on or before the last day of the question period are waived.
At the close of the question period a copy of all questions or comments and the State's responses will be
posted at http://www.blueprintsetc.com. Every effort will be made to post this information as soon as
possible after the question period ends, contingent on the number and complexity of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly
read and comply with all requirements. Please pay close attention due to changes that have been
made.
2. Funding Source:
This project is being funded, in whole or in part, through the American Rescue Plan Act (ARPA)
funds and/or Vermont Capital Construction Act funds. Wages for construction employees shall
be paid no less than the Vermont Prevailing Wage and Fringe Benefit Rate requirements
(reference Instructions to Bidders, Prevailing Wage Rate Requirements). A complete list of
occupations and associated wage rates are available on the internet at:
http://www.vtlmi.info/lmipub.htm.
If a bidder requires assistance in preparing their proposal or needs guidance on socioeconomic
certifications, the bidder may contact the Procurement Technical Assistance Center (PTAC).
PTAC specializes in helping small businesses navigate the documentation associated with State
and Federal procurement. Their website is: https://accd.vermont.gov/economicdevelopment/
programs/ptac
3. NOTICE TO BIDDERS – PROHIBITION OF RUSSIAN GOODS: The Contractor is hereby
notified that, pursuant to Vermont Executive Order No. 02-22, dated March 3, 2022, the purchase
of Russian-sourced goods and goods produced by Russian entities (defined as institutions or
companies that are headquartered in Russia or have their principal place of business in Russia) is
prohibited. The awarded Contractor must fill out and sign the Executive Order 02-22 Vendor
Certification as part of the Contract awarding process. This certification is required for all
subcontracts for work performed solely for the State of Vermont and subcontracts for work
performed in the State of Vermont.
4. BIDDER QUALIFICATION PROCESS DOCUMENT: The Department of Buildings and General
Services is requiring that all contractors meet certain minimum qualifications to be eligible to bid on
this project.
Revision Date: May 18, 2022
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5. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on the front
page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time when bids are
due. If a change is made, the State will inform all bidders by posting at the webpage
indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the name, city and
state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be needed when
visiting and/or delivering information to State of Vermont offices. All individuals visiting
State offices must present a valid government issued photo ID when entering the facility.
i. State office buildings may be locked or otherwise closed to the public. If this RFP permits
hand delivery of bids, delivery instructions will be posted at the entrance to the State
facility. Any delay caused by State Security Procedures will be at the bidder’s own
risk.
c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via email submission
to BGS.VTBids@vermont.gov. Bids must consist of a single email with a single, digitally
searchable PDF attachment containing all components of the bid. Multiple emails and/or
multiple attachments will not be accepted. There is an attachment size limit of 40 MB. It
is the Bidder’s responsibility to compress the PDF file containing its bid if necessary in
order to meet this size limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
d. U.S. MAIL OR EXPRESS DELIVERY OR HAND DELIVERY:
i. All paper format bids must be addressed to the State of Vermont, Office of Purchasing &
Contracting, 133 State Street, 5th Floor, Montpelier, VT 05633-8000. BID
ENVELOPES MUST BE CLEARLY MARKED ‘SEALED BID’ AND SHOW THE
REQUISITION NUMBER AND/OR PROPOSAL TITLE, OPENING DATE AND
NAME OF BIDDER.
e. NUMBER OF COPIES:
i. For bids submitted via mail, express, or in-hand, submit an unbound original (clearly
marked as such) and one (1) paper copy and one digital copy in PDF, CD-ROM, or USB
flash drive copy.
Revision Date: May 18, 2022
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f. Paper Format Delivery Methods:
i. U.S. MAIL: Bidders are cautioned that it is their responsibility to originate the mailing of
bids in sufficient time to ensure bids are received and time stamped by the Office of
Purchasing & Contracting prior to the time of the bid opening.
ii. EXPRESS DELIVERY: If bids are being sent via an express delivery service, be certain
that the RFP designation is clearly shown on the outside of the delivery envelope or
box. Express delivery packages will not be considered received by the State until the
express delivery package has been received and time stamped by the Office of Purchasing
& Contracting.
iii. HAND DELIVERY: Hand carried bids shall be delivered to a representative of the Office
of Purchasing & Contracting prior to the bid opening. A Security Officer is at 133 State
Street until 4:30PM which is the normal hours. A bid submitted by Hand Delivery will not
be accepted after 4:30 PM.
6. Full Bonding is required for this job.
7. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
Sincerely
Jennifer Fitch, Commissioner
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