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Residential Program for Individuals Seeking to Avoid or Reduce Reliance on Medication after a Psychotic Episode Request Date: 4/1/2021 11:55:46 AM
Open Date: 
Closing Date: 5/20/2021 4:30 PM
Intent To Bid Deadline: 
Est. Dollar Value: $1,040,000.00
RFQ Number: RFP68
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Department of Mental Health

280 State Drive
WaterburyVT 05671-2010

Bid Type:
Request for Proposal

Health Care Services

Bid Description:
STATE OF VERMONT AGENCY OF HUMAN SERVICES DEPARTMENT OF MENTAL HEALTH REQUEST FOR PROPOSALS FOR Residential Program for Individuals Seeking to Avoid or Reduce Reliance on Medication after a Psychotic Episode RFP68 ISSUE DATE: April 1, 2021 QUESTIONS DUE: May 10, 2021 RFP RESPONSES DUE BY: May 20, 2021 OVERVIEW The Department of Mental Health (the State) is soliciting competitive sealed, fixed proposals (Proposals) for a voluntary five-bed residential program for individuals seeking to avoid or reduce reliance on medication after having an episode of psychosis from qualified offerors. If a suitable offer is made in response to this Request for Proposal (RFP), the State may enter into a contract (the Contract) to have the selected offer (the Contractor) perform all or part of the work. RFP OBJECTIVE The purpose of the RFP is to seek applications from qualified organizations to operate a voluntary five-bed residence for individuals seeking to avoid or reduce reliance on medication after having an episode of psychosis. The residence shall be non-coercive and include the use of mental health peer services as a component of treatment and support. Treatment shall be focused on a non-traditional, interpersonal, and psychosocial approach, with minimal use of psychotropic medications to facilitate recovery in individuals seeking an alternative to traditional psychiatric hospitalization. The proposed program must be located in Vermont and operational and ready to accept clients by July 1st, 2021. REQUIREMENTS FOR SUBMISSION Interested applicants should submit a proposal to the Department of Mental Health with the following information: 1) Cover letter - Please provide an introduction to your organization and proposal via a cover letter. All bids submitted to the State are considered public records. Please note in your cover letter if any information in your proposal is considered proprietary and confidential. (See section on confidentiality below.) 2) Name and contact information of the organization submitting the proposal. 3) A brief description of the organization which includes its history, organizational structure and size, and qualifications to provide the required services. 4) A description of the model to be used for the provision of support and treatment, including guidelines for meeting the safety and treatment needs of the residents and ensuring appropriate access to psychiatric and medical care. 5) A description of the organization’s existing capacity to ensure that the program meets city, state and federal regulatory and programmatic requirements (including Vermont licensing and Certificate of Need certification) and is operational by July 1, 2021. If the organization does not have existing capacity, please outline a plan to develop the needed capacity by July 2021. 6) A detailed budget for ongoing operation of the program, not to exceed $1,040,000.00. 7) A draft program and operations manual(s) to include: mission, philosophy, governance structure, house rules, procedures and policies including staff training and support, and admission criteria. Proposals must be sent electronically in Microsoft Word or PDF format to Jennifer Rowell at by May 20, 2021 at 4:30pm. Additional questions may be directed to Patricia Singer at Confidentiality To the extent your bid contains information you consider to be proprietary and confidential, you must comply with the following requirements concerning the contents of your cover letter and the submission of a redacted copy of your bid (or affected portions thereof). a. The successful response will become part of the contract file and will be a matter of public record, as will all other responses received. If the response includes material that is considered by the bidder to be proprietary and confidential under the State’s Public Records Act, 1 V.S.A. § 315 et seq., the bidder shall submit a cover letter that clearly identifies each page or section of the response that it believes is proprietary and confidential. The bidder shall also provide in their cover letter a written explanation for each marked section explaining why such material should be considered exempt from public disclosure in the event of a public records request, pursuant to 1 V.S.A. § 317(c), including the prospective harm to the competitive position of the bidder if the identified material were to be released. Additionally, the bidder must include a redacted copy of its response for portions that are considered proprietary and confidential. Redactions must be limited so that the reviewer may understand the nature of the information being withheld. It is typically inappropriate to redact entire pages, or to redact the titles/captions of tables and figures. Under no circumstances can the entire response be marked confidential, and the State reserves the right to disqualify responses so marked. Question and Answer Period Any vendor requiring clarification of any section of this RFP or wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing no later than the deadline for questions indicated on the first page of this RFP. Questions may be emailed to, the point of contact. Any comments, questions, or exceptions not raised in writing on or before the last day of the question period are waived. Additional Information DMH reserves the right to accept or reject any or all bids. If a contractor is selected, representatives will be invited to negotiate a contract. DMH will not pay any bidder costs associated with preparing or presenting any proposal in response to this RFP. The contractor will agree to the State of Vermont usual contract and payment provisions. These specifications are posted with this RFP and include: • Attachment C: Customary Provisions for Contracts and Grants • Attachment E: Business Associate Agreement • Attachment F: AHS Customary Contract Provision.

Special Instructions:

Contact Information:
     Patricia Singer
Phone: (802) 241-0090
For additional information:

Bid Attachments:
New Attachment C-E-F.doc  

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