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Project Coordinator Request Date: 3/30/2021 10:29:01 AM
Open Date: 
Closing Date: 4/8/2021 4:30 PM
Intent To Bid Deadline: 
Est. Dollar Value: $35,000.00
RFQ Number: RFP67
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Department of Mental Health

280 State Drive
WaterburyVT 05671-2010

Bid Type:
Request for Proposal

Consultant Services

Bid Description:
STATE OF VERMONT AGENCY OF HUMAN SERVICES DEPARTMENT OF MENTAL HEALTH REQUEST FOR PROPOSALS FOR Project Coordinator RFP67 ISSUE DATE 3/30/2021 QUESTIONS DUE 4/7/2021 RFP RESPONSES DUE BY 4/8/2021 OVERVIEW The Department of Mental Health (the State) is soliciting competitive sealed, fixed proposals (Proposals) for a Project Coordinator from qualified offerors. If a suitable offer is made in response to this Request for Proposal (RFP), the State may enter into a contract (the Contract) to have the selected offer (the Contractor) perform all or part of the work. RFP OBJECTIVE The purpose of the RFP is to hire a Project Coordinator to oversee and coordinate aspects of the Vibrant Emotional Health 9-8-8 Planning Grant. REQUIREMENTS FOR SUBMISSION Please provide an electronic copy of the proposal by 4/8/2021 to: BRIEF DESCRIPTION OF THE ORGANIZATION The Department of Mental Health (DMH) is the state mental health authority for public mental health policy, programs, and services. DMH is statutorily responsible for providing services to adults who have a severe and persistent mental illness and children experiencing severe emotional disturbance. DMH also strives to address the mental health needs of all Vermonters. Additionally, DMH is responsible for the integration and coordination of these programs and services with those offered by other departments of the state, its political subdivisions, and private agencies in order to provide a flexible and comprehensive system of mental health services to those in need. SCOPE OF SERVICES REQUESTED The role of the Project Coordinator will be to oversee aspects of the Vibrant Emotional Health 9-8-8 Planning Grant. Responsibilities will include the oversight of deliverables and budget management for a 6-month period of time. Detailed services to be provided by the contractor are as follows: -Coordinate and facilitate monthly 9-8-8 Planning Coalition meetings; -Coordinate sustainability planning efforts with State Liaison and Project Leads; -Direct the development and implementation of project evaluation; -Work with DMH and VDH communications teams to align marketing efforts with national initiatives -Conduct evaluation data and data analysis activities; and, -Represent the project on evaluation issues in communication with Vibrant Emotional Health. PROPOSAL FORMAT Use standard 8.5” X 11” page size. Documents must be single-spaced and use not less than a twelve-point font. Pages must be numbered. The proposal should be comprehensive, yet concise. The proposal must follow the sequence of information requested in the “Bid Requirements” section below. State your organization’s name on each page of your program proposal/bid and on any other information you are submitting. 1. A brief description of the organization which includes its history, organization structure and size, and qualifications to provide the required services. 2. A statement and discussion of the Proposer’s analysis of the RFP requirements. This should include. • How the staff and services needed will be provided • Statement and discussion of anticipated major difficulties and problem areas (if any), together with potential or recommended approaches to their solution. 3. The proposal should include a timeline for the work to be completed, including a budget not to exceed $35,000. 4. Acknowledgement of agreement with customary State and Agency terms and conditions contained in Attachments C-F. COVER LETTER Please provide an introduction to your company and proposal via a cover letter. All bids submitted to the State are considered public records. Please note in your cover letter if any information in your proposal is considered proprietary and confidential. a. Confidentiality. To the extent your bid contains information you consider to be proprietary and confidential, you must comply with the following requirements concerning the contents of your cover letter and the submission of a redacted copy of your bid (or affected portions thereof). b. The successful response will become part of the contract file and will be a matter of public record, as will all other responses received. If the response includes material that is considered by the bidder to be proprietary and confidential under the State’s Public Records Act, 1 V.S.A. § 315 et seq., the bidder shall submit a cover letter that clearly identifies each page or section of the response that it believes is proprietary and confidential. The bidder shall also provide in their cover letter a written explanation for each marked section explaining why such material should be considered exempt from public disclosure in the event of a public records request, pursuant to 1 V.S.A. § 317(c), including the prospective harm to the competitive position of the bidder if the identified material were to be released. Additionally, the bidder must include a redacted copy of its response for portions that are considered proprietary and confidential. Redactions must be limited so that the reviewer may understand the nature of the information being withheld. It is typically inappropriate to redact entire pages, or to redact the titles/captions of tables and figures. Under no circumstances can the entire response be marked confidential, and the State reserves the right to disqualify responses so marked. QUESTION AND ANSWER PERIOD Any vendor requiring clarification of any section of this RFP or wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing no later than the deadline for questions indicated on the first page of this RFP. Questions may be emailed to the point of contact. Any comments, questions, or exceptions not raised in writing on or before the last day of the question period are waived. DELIVERY OF PROPOSALS Proposals must be received no later than at 4:30 pm EST on 4/8/2021. Please provide an electronic copy of the proposal to: Please use MS Office and/or standard PDF files. ADDITIONAL INFORMATION DMH reserves the right to accept or reject any or all bids. If a contractor is selected, representatives will be invited to negotiate a contract. DMH will not pay any bidder costs associated with preparing or presenting any proposal in response to this RFP. The contractor will agree to the State of Vermont usual contract and payment provisions. These specifications are posted with this RFP and include: • Attachment C: Customary Provisions for Contracts and Grants • Attachment E: Business Associate Agreement • Attachment F: AHS Customary Contract Provision

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