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Analysis of Vermont Population Data on Mental and Behavioral Health of Children, Youth and Families Request Date: 10/30/2020 9:01:15 AM
Open Date: 
Closing Date: 11/9/2020 4:30 PM
Intent To Bid Deadline: 
Est. Dollar Value: $0.00
RFQ Number: RFP63
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Department of Mental Health

280 State Drive
WaterburyVT 05671-2010

Bid Type:
Request for Proposal

Research and Development, Consultant Services, Health Care Services

Bid Description:
STATE OF VERMONT AGENCY OF HUMAN SERVICES DEPARTMENT OF MENTAL HEALTH REQUEST FOR PROPOSALS Analysis of Vermont Population Data on Mental and Behavioral Health of Children, Youth and Families RFP63 INTRODUCTION The Department of Mental Health Children’s Division is requesting proposals for an analyst who can provide periodic assistance to the Division on the analysis of population-level data relating to the mental and behavioral health of children, youth, and families in order to inform policy, system development, and workforce development. REQUIREMENTS FOR SUBMISSION Proposals must be received no later than at 4:30 pm EST Monday, November 09, 2020 Please provide an electronic copy of the proposal to: Jennifer Rowell, DMH Administrator BRIEF DESCRIPTION OF THE ORGANIZATION The Department of Mental Health (DMH) is the state mental health authority for public mental health policy, programs, and services. DMH is statutorily responsible for providing services to adults who have a severe and persistent mental illness and children experiencing severe emotional disturbance. DMH also strives to address the mental health needs of all Vermonters. Additionally, DMH is responsible for the integration and coordination of these programs and services with those offered by other departments of the state, its political subdivisions, and private agencies in order to provide a flexible and comprehensive system of mental health services to those in need. SCOPE OF SERVICES REQUESTED This RFP is seeking a knowledgeable and skilled individual or entity to provide periodic analytic assistance to the Division on the analysis of population-level data relating to the mental and behavioral health of children, youth, and families using several identified large data sets. The proposal will include the requisite experience, activities and consultation as follows: 1. Must have or be able to obtain full and ongoing access to the following data: a. The Vermont Health Care Uniform Reporting and Evaluation System (VHCURES) from 2016 to present; b. Vermont’s Youth Risk Behavior Surveys (YRBS) for middle school and high school youth; and c. The National Survey of Children’s Health (NSCH). 2. Must be experienced in the methods and analysis of all payer claims and in analyzing and modelling complex weighted data. 3. Conduct analyses of VHCURES claims data related to emergency department use for pediatric mental health and prepare summaries of analytic findings. 4. Conduct analyses of middle school and high school YRBS data to summarize descriptive analyses of key risk and protective factors and associated outcomes of interest among specialized population groups and explore what protective factors might positively influence mental health concerns and risky behaviors. 5. Conduct analyses and modelling of the NSCH data from 2016 to present to a. Assess the burden and prevalence of adversity and resilience among Vermont children and youth; b. Assess how resilience and other protective factors moderate adversity and related poor health outcomes, risky behaviors, and social / educational outcomes; and c. Conduct analyses to help communicate how Vermont children and families are doing and the effectiveness of strategies to address adversity and help build resilience at the individual, family, and community level. 6. Meet with Children’s Division leadership to review data analysis plans and review results 7. Work with Children’s Division leadership on determining the type of work product and mode of the dissemination of the analytic findings from this scope of work. Analytic findings and the translation of the work may be disseminated and communicated internally and externally through presentations, grand rounds, data or policy briefs, reports, evaluations, peer review manuscripts, and/or testimony. PROPOSAL FORMAT Use standard 8.5” X 11” page size. Documents must be single-spaced and use not less than a twelve-point font. Pages must be numbered. The proposal should be comprehensive, yet concise. The proposal must follow the sequence of information requested in the “Bid Requirements” section below. State your organization’s name on each page of your program proposal/bid and on any other information you are submitting. Bid Requirements: 1. A brief description of the organization which includes its history, organization structure and size, and qualifications to provide the required services, including resume(s) for key staff. 2. Briefly describe or list previous contracts/agreements for similar services performed in the past three years, with a brief narrative describing the nature of services and to whom they were delivered. Provide a contact person for reference purposes for each contract/agreement. 3. A statement/discussion of the Proposer’s plan for addressing each area of work in response to the RFP Scope of Services and bid requirements. This should include deliverables, a timeline for implementation, and total annual budget with detail of costs associated with each major scope of work and associated deliverables. 4. Budget: <$18,000 annually. Note: this amount is subject to federal budget changes. 5. Timeframe: Dec 1, 2020 – June 30, 2022. This shall be a two-year contract, pro-rated for the first year. 6. Acknowledgement of agreement with customary State and Agency terms and conditions contained in Attachments C-F. Please use MS Office and/or standard PDF files. Confidentiality. To the extent your bid contains information you consider to be proprietary and confidential, you must comply with the following requirements concerning the contents of your cover letter and the submission of a redacted copy of your bid (or affected portions thereof). The successful response will become part of the contract file and will be a matter of public record, as will all other responses received. If the response includes material that is considered by the bidder to be proprietary and confidential under the State’s Public Records Act, 1 V.S.A. § 315 et seq., the bidder shall submit a cover letter that clearly identifies each page or section of the response that it believes is proprietary and confidential. The bidder shall also provide in their cover letter a written explanation for each marked section explaining why such material should be considered exempt from public disclosure in the event of a public records request, pursuant to 1 V.S.A. § 317(c), including the prospective harm to the competitive position of the bidder if the identified material were to be released. Additionally, the bidder must include a redacted copy of its response for portions that are considered proprietary and confidential. Redactions must be limited so that the reviewer may understand the nature of the information being withheld. It is typically inappropriate to redact entire pages, or to redact the titles/captions of tables and figures. Under no circumstances can the entire response be marked confidential, and the State reserves the right to disqualify responses so marked. PROPOSAL EVALUATION Proposals will be evaluated by individuals from the VT Department of Mental Health with related content knowledge. Evaluation will be based upon the bidder’s responses to the sections outlined in the below scoring criteria chart. Scoring is intended to clarify strengths and weaknesses of proposals relative to one another and to provide guidance to decision-makers. The sum of the scores of the members will become the proposal’s final score. QUESTIONS CONCERNING RFP Questions concerning this request for proposal should be directed to: Laurel Omland ADDITIONAL INFORMATION: DMH reserves the right to accept or reject any or all bids. If a vendor is selected, representatives will be invited to negotiate an agreement. DMH will not pay any bidder costs associated with preparing or presenting any proposal in response to this RFP. The vendor will agree to the State of Vermont usual contract and payment provisions. These specifications are posted with this RFP and include: • Attachment C: Customary Provisions for Contracts and Grants • Attachment E: Business Associate Agreement • Attachment F: AHS Customary Contract Provision CRITERIA FOR SCORING Total Applicant possible Score points 1. Met formatting requirements 5 • Use standard 8.5” X 11” page size. • Documents must be single-spaced and use not less than a twelve-point font. • Pages must be numbered. • The proposal should be comprehensive, yet concise. • State your organization’s name on each page of your program. proposal/bid and on any other information you are submitting. 2. Quality of Bidder’s Experience and Capacity to Perform 35 • Describe the bidder’s organization including history, structure, size and qualifications to provide the required services including resume for key staff. • Describe the bidder’s understanding, experience and knowledge for the scope of work. • Describe the bidder’s experience with conducting similar work. • Describe licensures or accreditations of the individual or organization or other indicators of quality review that attest to the quality of the bidder or bidder programs. 3. Responsiveness to Specifications 40 • Provide a description of how bidder will meet data analysis and reporting goals; and how the bidder will assess quality of their work and report its performance accordingly. • Describe how the bidder ensures the work remains on track for proposed period. • Describe how the bidder will work with DMH staff to ensure appropriate, timely and accurate completion of project. 4. Program Cost 20 • Budget detail addresses RFP requirements • In narrative form, method for allocating administrative costs is briefly explained • Budget falls within funding parameters specified. OVERALL TOTAL SCORE 100

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