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Cultural Competency & Training for Children's Health Request Date: 9/15/2020 10:51:32 AM
Open Date: 
Closing Date: 9/21/2020 4:30 PM
Intent To Bid Deadline: 
Est. Dollar Value: $37,000.00
RFQ Number: RFP61
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Department of Mental Health

280 State Drive
WaterburyVT 05671-2010

Bid Type:
Request for Proposal

Consultant Services

Bid Description:
STATE OF VERMONT AGENCY OF HUMAN SERVICES DEPARTMENT OF MENTAL HEALTH REQUEST FOR PROPOSALS Cultural & Linguistic Competence Training and Consultation for Children’s Health Integration, Linkage and Detection (CHILD) Project RFP61 INTRODUCTION The Department of Mental Health Children’s Division is requesting proposals for cultural and linguistic competency training and consultation related to the Children’s Health Integration Linkage and Detection (CHILD) grant which seeks to promote the integration of primary and behavioral health care for children and youth with or at risk for serious emotional disturbance (SED). REQUIREMENTS FOR SUBMISSION Proposals must be received no later than at 4:30 pm EST Friday, September 21, 2020 Please provide an electronic copy of the proposal to: Jennifer Rowell, DMH Administrator BRIEF DESCRIPTION OF THE ORGANIZATION The Department of Mental Health (DMH) is the state mental health authority for public mental health policy, programs, and services. DMH is statutorily responsible for providing services to adults who have a severe and persistent mental illness and children experiencing severe emotional disturbance. DMH also strives to address the mental health needs of all Vermonters. Additionally, DMH is responsible for the integration and coordination of these programs and services with those offered by other departments of the state, its political subdivisions, and private agencies in order to provide a flexible and comprehensive system of mental health services to those in need. SCOPE OF SERVICES REQUESTED The Department of Mental Health is entering its 4th year of a 5-year federally funded project Promoting Integration of Primary and Behavioral Health Care, known in Vermont as the Children’s Health Integration, Linkage and Detection (CHILD) grant. This program supports a transformative process that develops and implements integrated physical and mental health services to improve the overall wellness and physical health status of children with, or at risk of a serious emotional disturbance (SED). Integration takes place between a pediatric primary care practice (PCP; could be a Federally Qualified Health Center) and Designated Mental Health Agency (DA) in 5 provider sites within four (4) pilot communities. Grant activities include primary care, mental health clinical services, health coaching, wellness, health promotion, and prevention activities, and relationship building. Lessons learned will inform state policy efforts and systems building. Provider sites are expected to adhere to the Principal Culturally and Linguistically Appropriate Services (CLAS) Standard in Health and Health Care: DMH is committed to ensure that our mental health system of care is one that promotes equality and cultural competence; to actively engage with staff and our community partners to advance a more socially just and equitable society; as well as to address disparities in mental health and to advocate for equitable mental health services for all. This RFP is seeking an entity to provide cultural and linguistic competency training and consultation to the CHILD project provider sites. The proposal will include activities and consultation related to: 1. Review and evaluate providers’ cultural & linguistic competence self-assessment and plan for meeting Culturally and Linguistically Appropriate Services (CLAS) standards 2. Provide up to six hours of consultation per site on CLAS standards implementation 3. Provide up to five (5) cultural & linguistic competence/ Intro to CLAS trainings through virtual platform for CHILD provider sites and any interested pediatric PCP and DA in Vermont. Collect & report evaluative feedback. 4. Facilitate periodic input to CHILD grant coordinator and evaluator on health disparities as it relates to grant workforce development, service delivery, and evaluation activities by people representing the racial, ethnic, and other culturally diverse populations in Vermont communities. 5. Provide consultation with project evaluator upon evaluator’s request, up to 2 hrs/month. This scope of work is funded through a federal grant award through the Substance Abuse and Mental Health Services Administration (SAMHSA). It is limited to <$37,000 per federal fiscal year and is subject to federal budget changes. The RFP response must include a budget within that amount. PROPOSAL FORMAT Use standard 8.5” X 11” page size. Documents must be single-spaced and use not less than a twelve-point font. Pages must be numbered. The proposal should be comprehensive, yet concise. The proposal must follow the sequence of information requested in the “Bid Requirements” section below. State your organization’s name on each page of your program proposal/bid and on any other information you are submitting. Bid Requirements: 1. A brief description of the organization which includes its history, organization structure and size, and qualifications to provide the required services, including resume(s) for key staff. 2. Briefly describe or list previous contracts/agreements for similar services performed in the past three years, with a brief narrative describing the nature of services and to whom they were delivered. Provide a contact person for reference purposes for each contract/agreement. 3. A statement/discussion of the Proposer’s plan for addressing each area of work in response to the RFP Scope of Services and bid requirements. This should include deliverables, a timeline for implementation, and total annual budget with detail of costs associated with each major scope of work and associated deliverables. 4. Budget: <$37,000 annually. Note: this amount is subject to federal budget changes. 5. Timeframe: Federal Fiscal Year October 1, 2020 - September 30, 2021. This shall be a two-year contract. 6. Acknowledgement of agreement with customary State and Agency terms and conditions contained in Attachments C-F. Please use MS Office and/or standard PDF files. Confidentiality. To the extent your bid contains information you consider to be proprietary and confidential, you must comply with the following requirements concerning the contents of your cover letter and the submission of a redacted copy of your bid (or affected portions thereof). The successful response will become part of the contract file and will be a matter of public record, as will all other responses received. If the response includes material that is considered by the bidder to be proprietary and confidential under the State’s Public Records Act, 1 V.S.A. § 315 et seq., the bidder shall submit a cover letter that clearly identifies each page or section of the response that it believes is proprietary and confidential. The bidder shall also provide in their cover letter a written explanation for each marked section explaining why such material should be considered exempt from public disclosure in the event of a public records request, pursuant to 1 V.S.A. § 317(c), including the prospective harm to the competitive position of the bidder if the identified material were to be released. Additionally, the bidder must include a redacted copy of its response for portions that are considered proprietary and confidential. Redactions must be limited so that the reviewer may understand the nature of the information being withheld. It is typically inappropriate to redact entire pages, or to redact the titles/captions of tables and figures. Under no circumstances can the entire response be marked confidential, and the State reserves the right to disqualify responses so marked. PROPOSAL EVALUATION Proposals will be evaluated by individuals from the VT Department of Mental Health with related content knowledge. Evaluation will be based upon the bidder’s responses to the sections outlined in the below scoring criteria chart. Scoring is intended to clarify strengths and weaknesses of proposals relative to one another and to provide guidance to decision-makers. The sum of the scores of the members will become the proposal’s final score. CRITERIA FOR SCORING Total Applicant possible Score points 1. Met formatting requirements 5 • Use standard 8.5” X 11” page size. • Documents must be single-spaced and use not less than a twelve-point font. • Pages must be numbered. • The proposal should be comprehensive, yet concise. • State your organization’s name on each page of your program. proposal/bid and on any other information you are submitting. 2. Quality of Bidder’s Experience and Capacity to Perform 35 • Describe the bidder’s organization including history, structure, size and qualifications to provide the required services including resume for key staff. • Describe the bidder’s understanding, experience and knowledge for the scope of work. • Describe the bidder’s experience with conducting similar work. • Describe licensures or accreditations of the individual or organization or other indicators of quality review that attest to the quality of the bidder or bidder programs. 3. Responsiveness to Specifications 40 • Provide a description of how bidder will meet training and consultation goals and how the bidder will assess quality of their work and report its performance accordingly. • Describe how the bidder ensures the work remains on track for proposed period. • Describe how the bidder will work with DMH staff to ensure appropriate, timely and accurate completion of project. 4. Program Cost 20 • Budget detail addresses RFP requirements • In narrative form, method for allocating administrative costs is briefly explained • Budget falls within funding parameters specified. OVERALL TOTAL SCORE 100 QUESTIONS CONCERNING RFP Questions concerning this request for proposal should be directed to: Laurel Omland and Cheryle Wilcox ADDITIONAL INFORMATION: DMH reserves the right to accept or reject any or all bids. If a vendor is selected, representatives will be invited to negotiate an agreement. DMH will not pay any bidder costs associated with preparing or presenting any proposal in response to this RFP. The vendor will agree to the State of Vermont usual contract and payment provisions. These specifications are posted with this RFP and include: • Attachment C: Customary Provisions for Contracts and Grants • Attachment E: Business Associate Agreement • Attachment F: AHS Customary Contract Provision

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