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Big E Structural Repairs RFP - BGS-200011
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Request Date: 7/15/2020 9:18:41 AM
Open Date:
Closing Date: 8/19/2020 4:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Facilities Division
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type:
Request for Proposal
Locations:
State-Wide
Keywords:
Construction (Building)
Bid Description:
Contractors are invited to bid on the BGS-200011-Big E Structural Repairs Project, at the Big E
Avenue of States, located at 1305 Memorial Avenue, West Springfield, Massachusetts.
This project consists of, but is not limited to:
Summary of work: Structural masonry and steel modifications / repairs at a roof beam line including
shoring and miscellaneous interior selective demolition and repair at the Vermont Big E building
located at 1305 Memorial Avenue, West Springfield, Massachusetts. The work shall include, but not
be limited to:
Detailed Scope:
1. Structural steel modifications at a beam to column connection.
2. Modifications to the structural steel to masonry connection, and masonry repairs.
3. Shoring the involved beams, including a temporary footing.
4. It will also require matching historic masonry materials and details.
5. Frame and finish a new partition wall with associated finishes and electrical modifications.
6. Selective demolition for the work may be required for the structural repairs. It is anticipated
that this will include portions of the vendor booths below for access or support, and possibly
building services in the area of the work (Electrical). Fiber shall be protected in place. The
amount of disturbed area is dependent on the contractor’s means and shall be included in the
scope. The limits shall be communicated as soon as possible. All areas disturbed shall be
restored to their original state (except as required by code).
7. Sound Bricks from the site shall be reused and replacements shall be salvaged from exposed
locations in the attic.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings
and General Services, at 109 State Street, Montpelier, Vermont 05609-3001, until August 19, 2020 at
4:30 PM.
Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by
phone at 802-865-4503, by fax at 802-865-0027 or email to: orders@blueprintsetc.com. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Public Plan
Room. Any and all notifications, releases and addendums associated with this project will be posted
at http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents
purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $75.00
1. Please be advised that all notifications, releases, and addendums associated with
Revision Date: May 30, 2020
Page | 2
this RFP will be posted on-line in the plan room where the original solicitation
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda, and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders’ do so at their
own risk as there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on July 29, 2020 at 11:00am. The location
is 1305 Memorial Avenue, West Springfield, Massachusetts. Gates 1 or 9 are open. Meet at the
Avenue of States side. The Pre-bid will require social distancing, disinfect hands before entry, and
masks. Restrooms are available, but must be disinfected by each user. Map of facility is located
under “Pre-Bid” identified as attachment “4.1 – Facility Map”
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on
August 5, 2020. All questions should include BGS-200011-Big E Structural Repairs Project in the
subject line. Any comments, questions, or exceptions not raised in writing on or before the last
day of the question period are waived. At the close of the question period a copy of all questions
or comments and the State's responses will be posted at http://www.blueprintsetc.com. Every
effort will be made to post this information as soon as possible after the question period ends,
contingent on the number and complexity of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements. Please pay close attention due to
changes that have been made.
2. Funding Source:
This project is being funded, in whole or in part, through the state’s capital construction
act(s) and shall require compliance with the Vermont Prevailing Wage and Fringe Benefit
Rate requirements (reference Instructions to Bidders, Prevailing Wage Rate
Requirements). A complete list of occupations and associated wage rates are available on
the internet at: http://www.vtlmi.info/lmipub.htm .
3. BIDDER QUALIFICATION PROCESS DOCUMENT: The Department of Buildings
and General Services is requiring that all contractors meet certain minimum qualifications to
be eligible to bid on this project.
Revision Date: May 30, 2020
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4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the State by the due date specified on
the front page of this RFP. Late bids will not be considered.
i. The State may, for cause, issue an addendum to change the date and/or time
when bids are due. If a change is made, the State will inform all bidders by
posting at the webpage indicated on the front page of this RFP.
ii. There will not be a public bid opening. However, the State will record the
name, city and state for any and all bids received by the due date.
b. STATE SECURITY PROCEDURES: Please be advised extra time will be
needed when visiting and/or delivering information to State of Vermont offices.
All individuals visiting State offices must present a valid government issued
photo ID when entering the facility.
i. During the pendency of the State emergency relating to Covid-19, State
office buildings may be locked or otherwise closed to the public. If this RFP
permits hand delivery of bids, delivery instructions will be posted at the
entrance to the State facility. Any delay caused by State Security
Procedures will be at the bidder’s own risk.
c. BID DELIVERY INSTRUCTIONS:
i. ELECTRONIC: Electronic bids will be accepted.
ii. E-MAIL BIDS. Emailed bids will be accepted. Bids will be accepted via
email submission to BGS.VTBids@vermont.gov . Bids must consist of a
single email with a single, digitally searchable PDF attachment containing all
components of the bid. Multiple emails and/or multiple attachments will not
be accepted. There is an attachment size limit of 40 MB. It is the Bidder’s
responsibility to compress the PDF file containing its bid if necessary in
order to meet this size limitation.
iii. FAX BIDS: Faxed bids will not be accepted.
d. U.S. MAIL OR EXPRESS DELIVERY OR HAND DELIVERY:
i. All paper format bids must be addressed to the State of Vermont, Office of
Purchasing & Contracting, 109 State Street – Third Floor, Montpelier, VT
05609-3001. BID ENVELOPES MUST BE CLEARLY MARKED
‘SEALED BID’ AND SHOW THE REQUISITION NUMBER AND/OR
PROPOSAL TITLE, OPENING DATE AND NAME OF BIDDER.
e. NUMBER OF COPIES:
i. For bids submitted via mail, express, or in-hand, submit an unbound original
(clearly marked as such) and one (1) paper copies.
f. Paper Format Delivery Methods:
Revision Date: May 30, 2020
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i. U.S. MAIL: Bidders are cautioned that it is their responsibility to originate
the mailing of bids in sufficient time to ensure bids are received and time
stamped by the Office of Purchasing & Contracting prior to the time of the
bid opening.
ii. EXPRESS DELIVERY: If bids are being sent via an express delivery
service, be certain that the RFP designation is clearly shown on the outside of
the delivery envelope or box. Express delivery packages will not be
considered received by the State until the express delivery package has been
received and time stamped by the Office of Purchasing & Contracting. Due
to security procedures express deliveries must be received by 10:30 AM
in order to be received by the Office of Purchasing & Contracting that
same day.
iii. HAND DELIVERY: Hand carried bids shall be delivered to a representative
of the Office of Purchasing & Contracting prior to the bid opening. A
Security Officer is at 109 until 4:30pm which is the normal hours. We can let
your bidders in. If a door is locked and the Security Officer is not there,
please ask them to call the 24/7 duty phone, (802) 828-0777, and someone
will address the issue.
5. Full Bonding is required for this job.
6. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
Sincerely
Christopher Cole
Commissioner
Special Instructions:
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than 4:30 PM on
August 5, 2020. All questions should include BGS-200011-Big E Structural Repairs Project in the
subject line. Any comments, questions, or exceptions not raised in writing on or before the last
day of the question period are waived. At the close of the question period a copy of all questions
or comments and the State's responses will be posted at http://www.blueprintsetc.com. Every
effort will be made to post this information as soon as possible after the question period ends,
contingent on the number and complexity of the questions.
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