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NSCF DDC CONTROLS REPLACEMENT
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Request Date: 3/11/2020 11:58:13 AM
Open Date:
Closing Date: 4/15/2020 1:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Facilities Division
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type: Request for Proposal
Locations:
Orleans
Keywords: Construction (Building), Locksmith Services
Bid Description:
Contractors are invited to bid on the Replacement of DDC Controls Project at the Northern State
Correctional Facility (NSCF) for the Department of Buildings and General Services located at 2559
Glen Road in Newport, Vermont.
This project consists of replacement of the DDC Control systems, to include, but not limited to:
• Provide a peer to peer high speed communications bus.
• Replacement of all existing JCI controllers.
• Provide interoperable communication capabilities for third-party controllers: BACnet, LonWorks
or Modbus.
• Communicate with one of the existing virtual DDC controls servers.
• Replace all system components that are not compatible with the new controllers.
• Replace all sensors that are over 5 years old.
• Replace all sensors that allow user input.
• Replace all transmitters.
• Replace all pneumatic components.
• Replace all actuators that are not direct-coupled.
• Replace all actuators that are powered when in the "normal" position. (Beer can hydraulic actuators
are an example of this).
• Replace all freezestats.
• Replace most of the 3-way reheat valves with 2-way valves to allow pump VFD's to track load.
• Add CT's or other feedback mechanism to any motor that is commanded by the system to verify
motor status, do not use dP switches.
• Provide airflow stations to each AHU to show total airflow through the unit.
• Work shall be sequenced to complete one building before progressing to the next.
• If new items do not fit in the same location as the device it is replacing, provide new wires that are
long enough or provide terminal blocks, wire nut splices are not allowed.
• After all work is complete in a building turn off the compressed air to the building, and watch the
building to be sure everything still functions properly.
• Commission each building system when it is complete.
Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings
and General Services, at 109 State Street, Montpelier, Vermont 05609-3001, until TBD at which time they will be opened and publicly read aloud in the department conference
room.
Documents may be obtained from Blueprints, Etc., 20 Farrell Street, South Burlington, VT 05403, by
phone at 802.865.4503, by fax at 802.865.0027 or email to: orders@blueprintsetc.com. Project
Manuals and Plans are available for preview at: http://www.blueprintsetc.com in the Private Plan
Room. Contractor’s shall obtain password to access this project from Blueprints. Any and all
notifications, releases and addendums associated with this project will be posted at
http://www.blueprintsetc.com. There is a non-refundable fee for each set of documents purchased.
Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $275
1. Please be advised that all notifications, releases, and addendums associated with
this RFP will be posted on-line in the plan room where the original solicitation
Revision Date: February 27, 2019
resides unless otherwise determined that a hard copy is necessary. The state will
make no attempt to contact contractors with updated information. It is the
responsibility of each contractor to periodically check the posting site for any and
all notifications, releases and addendums associated with the RFP.
2. NOTE: On occasion hard copy addendums may be required due to size or type of
media/requirements. If applicable and as determined by the Department of Buildings
and General Services, addendums that require hard copy distribution, a copy of such
addenda will be mailed or delivered for each set of plans and specifications issued to the
bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure
they have received all addenda, and must so state the number of addenda they have
received on the proposal.
3. If Bidders choose to pull information from other third-party sites, Bidders’ do so at their
own risk as there is one official source of information for documents as indicated above.
There will be a non-mandatory pre-bid meeting at the site on TBD.
Interested parties will meet in the front lobby of the facility. Please have a government issued ID. No
weapons, tobacco or cell phone are allowed in the facility. Please be prompt, as if parties are late,
they may be denied access.
QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of
this RFP or wishing to comment or take exception to any requirements of the RFP must submit
specific questions in writing to BGS.OPCVendorDocs@vermont.gov no later than TBD. All questions should include NSCF DDC Controls Replacement Project in the
subject line. Any comments, questions, or exceptions not raised in writing on or before the last
day of the question period are waived. At the close of the question period a copy of all questions
or comments and the State's responses will be posted at http://www.blueprintsetc.com. Every
effort will be made to post this information as soon as possible after the question period ends,
contingent on the number and complexity of the questions.
Bidder’s attention is directed to:
1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to
thoroughly read and comply with all requirements. Please pay close attention due to
changes that have been made.
2. Funding Source: This project is being funded, in whole or in part, through the state’s
capital construction act(s) and shall require compliance with the Vermont Prevailing
Wage and Fringe Benefit Rate requirements (reference Instructions to Bidders, Prevailing
Wage Rate Requirements). A complete list of occupations and associated wage rates are
available on the internet at: http://www.vtlmi.info/lmipub.htm .
3. BIDDER QUALIFICATION PROCESS DOCUMENT: The Department of Buildings
and General Services is requiring that all contractors meet certain minimum qualifications to
be eligible to bid on this project.
4. BID SUBMISSION INSTRUCTIONS:
a. CLOSING DATE: Bids must be received by the due date and at the location
specified on the front page of this RFP.
Revision Date: February 27, 2019
b. The bid opening will be held at 109 State Street, Third Floor, Montpelier, VT and
is open to the public.
c. SECURITY PROCEDURES: Please be advised extra time will be needed when
visiting and/or delivering information to 109 State Street. All individuals
visiting 109 State Street must present a valid government issued photo ID when
entering the facility.
d. SEALED BID INSTRUCTIONS: All bids must be sealed and must be addressed to
the State of Vermont, Office of Purchasing & Contracting, 109 State Street – Third
Floor, Montpelier, VT 05609-3001. BID ENVELOPES MUST BE CLEARLY
MARKED ‘SEALED BID’ AND SHOW THE PROPOSAL TITLE, OPENING
DATE AND NAME OF BIDDER.
e. All bidders are hereby notified that sealed bids must be received and time stamped by
the Office of Purchasing & Contracting located at 109 State Street – Third Floor,
Montpelier, VT 05609-3001 - by the time of the bid opening. Bids not in possession
of the Office of Purchasing & Contracting at the time of the bid opening will be
returned to the vendor, and will not be considered. Any delay deemed caused by
Security Procedures or courier/mail delivery service will be at the bidder’s own
risk.
f. Office of Purchasing & Contracting may, for cause, change the date and/or time of
bid openings or issue an addendum. If a change is made, the State will make a
reasonable effort to inform all bidders by posting at: http://www.blueprintsetc.com .
g. All bids will be publicly opened. Typically, the Office of Purchasing & Contracting
will open the bid, read the name and address of the bidder, and read the bid amount.
However, the Office of Purchasing & Contracting reserves the right to limit the
information disclosed at the bid opening to the name and address of the bidder when,
in its sole discretion, the Office of Purchasing & Contracting determines that the
nature, type, or size of the bid is such that the Office of Purchasing & Contracting
cannot immediately (at the opening) determine that the bids are in compliance with
the RFP. As such, there will be cases in which the bid amount will not be read at the
bid opening. Bid openings are open to members of the public. Bid results are a
public record however, the bid results are exempt from disclosure to the public until
the award has been made and the contract is executed.
5. DELIVERY METHODS:
a. SECURITY PROCEDURES: Note that security procedures concerning delivery
of any mail or parcels to 109 State Street may delay receipt of mail/parcel pieces
by one business day.
b. U.S. MAIL: Bidders are cautioned that it is their responsibility to originate the
mailing of bids in sufficient time to ensure bids are received and time stamped by the
Office of Purchasing & Contracting prior to the time of the bid opening.
c. EXPRESS DELIVERY: If bids are being sent via an express delivery service, be
certain that the RFP designation is clearly shown on the outside of the delivery
envelope or box. Express delivery packages will not be considered received by the
State until the express delivery package has been received and time stamped by the
Revision Date: February 27, 2019
Office of Purchasing & Contracting. Due to security procedures express deliveries
must be received by 10:30 AM in order to be received by the Office of
Purchasing & Contracting that same day.
d. HAND DELIVERY: Hand carried bids shall be delivered to a representative of the
Office of Purchasing & Contracting prior to the bid opening.
e. ELECTRONIC: Electronic bids will not be accepted.
f. FAX BIDS: Faxed bids will not be accepted.
6. Full Bonding is required for this job.
7. SUBMITTAL EXCHANGE®: Contractor shall obtain a license for the State to utilize
Submittal Exchange for the purposes of this project. The State and its representatives
will have full control of the use of Submittal Exchange by authorized users of the State.
Submittal Exchange®, a web-based collaboration software system, shall be used to
provide an on-line database and repository, which shall be used to transmit and track
project-related documents. Based on an existing contract between the State and
Submittal Exchange, the State anticipates that training and support during this project
will be provided by Submittal Exchange at no additional cost to the selected
contractor(s).
8. CONSTRUCTION CONTRACTOR EVALUATION FORM: The Department of
Buildings and General Services (BGS) may require contractor evaluations on construction
projects over $100,000 or at the discretion of the BGS Director. Evaluations will be used to
compile contractor’s performance on BGS projects to provide a history and assessment of
the contractor’s performance.
9. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and
requirements of this bid solicitation.
Special Instructions: Due to the current COVID-19 events the pre-bid meeting, question due date, bid due date, project end date and construction end dates are postponed indefinitely, Addendum #2 will be issued to provide new dates and times.
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