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MT. PHILO SUMMIT TRAIL RECONSTRUCTION Request Date: 2/12/2020 11:23:50 AM
Open Date: 
Closing Date: 3/4/2020 2:30 PM
Intent To Bid Deadline: 
Est. Dollar Value: $0.00
RFQ Number: 
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Buildings & General Svs, Office of Purchasing & Contracting

109 State Street
MontpelierVT 05633-7501

Bid Type:
Request for Proposal

Construction (Non Building)

Bid Description:
INVITATION TO BID DEPARTMENT OF BUILDINGS AND GENERAL SERVICES STATE OF VERMONT Contractors are invited to bid on the Mount Philo State Park Summit Trail Reconstruction Project for Department of Forests, Parks & Recreation located at 31 Humphreys Road in Charlotte, Vermont. This project consists of but is not limited to construct or reconstruct approximately 1 mile of sustainable hiking trail that is constructed to design standards for high-volume, front-country hiking trails. Trail segments will be constructed following design standards and specifications in "Mt. Philo Trail Plan and Design", included in the Invitation to Bid. NOTE: Refer to Construction Specifications and Drawings of the following: Corridor clearing, full and partial bench construction, berm removal, coping stones, cribwall with stone steps, cribwall – single and multi-tier, cribwall pinning and partial bench, culvert elevation and section views, drainage lens, grade reversal, stone paving, stone staircase, stone swale, surfacing, trail closure, turnpike, tread hardening, bridge plan. Sections reference map included in this Invitation to Bid. Trail Section Assessments Each section of trail on the map represents a refined, on the ground flag line. Each section has been thoroughly assessed, including route refinement and collection of all data necessary to inform the special considerations, cost estimates for construction and recommendations that follow. Please refer to the construction map of recommended structures for exact locations. Lower Summit Trail Reroute Approximate Length: 1345 feet Description: includes sections A, B, and N on map. This section begins at the end of the House Rock Trail near its intersection with the park “down” road and ends at its intersection with the Campground Trail. Minor revisions were made to the previously flagged route to improve alignment. Segments B and N are new construction. Trail is designed for sustainable, high use hiking trail with a 5’ tread width. List of recommended structures: 253 stone steps, 100 SF stone cribbing, 510 SF crib wall support steps, 60 SF stone turnpike, 25 SF stone paving, 58 CY surfacing, 2 culverts. Upper Summit Trail Reroute Approximate Length: 1041 feet Description: This trail segment includes E, F, G, H, K, M and a portion named Western Overlook Trail Upgrade on map. Construction and reconstruction of these trail segments will create a more sustainable route to the summit from the lower summit trail as well as from the summit to the western overlook. Trail is designed for sustainable, high use hiking trail with a 5’ tread width List of recommended structures: 40 stone steps, 331 SF stone cribbing, 93 CY surfacing Trail Restoration and Upgrade Approximate Length: 1759 feet Description: During the construction of Upper Summit Trail Reroute and Lower Summit Trail Reroute multiple existing trails will be used for import of material and site mobilization. Trail segments O and J will be reconstructed and/or realigned after construction. Once summit trail reroutes are completed, the existing and heavily eroded trails to the summit (segments D, L, O) will be restored and/or naturalized. Work will include brushing trail segments with leaf litter, aerating compacted soil, and winching large trees into place to block entrances. List of recommended structures: 12 stone steps, 87 CY surfacing, 1055 LF trail restoration. Sealed Bids accompanied by proper Bid Security will be received by the Department of Buildings and General Services, at 109 State Street, Montpelier, Vermont 05609-3001, until 2:30PM on March 4, 2020, at which time they will be opened and publicly read aloud in the department conference room. Documents may be obtained from Blueprints Etc, 20 Farrell Street, South Burlington VT 05403, by phone at 802-865-4503, by fax at 802-865-0027 or email to: Project Manuals and Plans are available for preview at: in the Public Plan Room. Any and all notifications, releases and addendums associated with this project will be posted at There is a non-refundable fee for each set of documents purchased. Fee to Include one (1) Hard Copy & one (1) Digital CD-ROM Copy: $100 1. Please be advised that all notifications, releases, and addendums associated with this RFP will be posted on-line in the plan room where the original solicitation resides unless otherwise determined that a hard copy is necessary. The state will make no attempt to contact contractors with updated information. It is the responsibility of each contractor to periodically check the posting site for any and all notifications, releases and addendums associated with the RFP. 2. NOTE: On occasion hard copy addendums may be required due to size or type of media/requirements. If applicable and as determined by the Department of Buildings and General Services, addendums that require hard copy distribution, a copy of such addenda will be mailed or delivered for each set of plans and specifications issued to the bidders, prior to the bid date. However, it is the responsibility of the bidder to be sure they have received all addenda, and must so state the number of addenda they have received on the proposal. 3. If Bidders choose to pull information from other third-party sites, Bidders’ do so at their own risk as there is one official source of information for documents as indicated above. There will be a non-mandatory pre-bid meeting at the site located at 31 Humphreys Road in Charlotte, VT on February 18, 2020 at 10:00 AM. Interested parties will meet in the lower parking lot at entrance of State Park. QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP or wishing to comment or take exception to any requirements of the RFP must submit specific questions in writing to no later than 2:00 PM on February 21, 2020. All questions should include Mt. Philo State Park Summit Trail Reconstruction Project in the subject line. Any comments, questions, or exceptions not raised in writing on or before the last day of the question period are waived. At the close of the question period a copy of all questions or comments and the State's responses will be posted at Every effort will be made to post this information as soon as possible after the question period ends, contingent on the number and complexity of the questions. Bidder’s attention is directed to: 1. General Conditions for Construction Contracts. It is the Bidder’s responsibility to thoroughly read and comply with all requirements. Please pay close attention due to changes that have been made. 2. BID SUBMISSION INSTRUCTIONS: a. CLOSING DATE: Bids must be received by the due date and at the location specified on the front page of this RFP. b. The bid opening will be held at 109 State Street, Third Floor, Montpelier, VT and is open to the public. c. SECURITY PROCEDURES: Please be advised extra time will be needed when visiting and/or delivering information to 109 State Street. All individuals visiting 109 State Street must present a valid government issued photo ID when entering the facility. d. SEALED BID INSTRUCTIONS: All bids must be sealed and must be addressed to the State of Vermont, Office of Purchasing & Contracting, 109 State Street – Third Floor, Montpelier, VT 05609-3001. BID ENVELOPES MUST BE CLEARLY MARKED ‘SEALED BID’ AND SHOW THE PROPOSAL TITLE, OPENING DATE AND NAME OF BIDDER. e. All bidders are hereby notified that sealed bids must be received and time stamped by the Office of Purchasing & Contracting located at 109 State Street – Third Floor, Montpelier, VT 05609-3001 - by the time of the bid opening. Bids not in possession of the Office of Purchasing & Contracting at the time of the bid opening will be returned to the vendor, and will not be considered. Any delay deemed caused by Security Procedures or courier/mail delivery service will be at the bidder’s own risk. f. Office of Purchasing & Contracting may, for cause, change the date and/or time of bid openings or issue an addendum. If a change is made, the State will make a reasonable effort to inform all bidders by posting at: . g. All bids will be publicly opened. Typically, the Office of Purchasing & Contracting will open the bid, read the name and address of the bidder, and read the bid amount. However, the Office of Purchasing & Contracting reserves the right to limit the information disclosed at the bid opening to the name and address of the bidder when, in its sole discretion, the Office of Purchasing & Contracting determines that the nature, type, or size of the bid is such that the Office of Purchasing & Contracting cannot immediately (at the opening) determine that the bids are in compliance with the RFP. As such, there will be cases in which the bid amount will not be read at the bid opening. Bid openings are open to members of the public. Bid results are a public record however, the bid results are exempt from disclosure to the public until the award has been made and the contract is executed. 3. DELIVERY METHODS: a. SECURITY PROCEDURES: Note that security procedures concerning delivery of any mail or parcels to 109 State Street may delay receipt of mail/parcel pieces by one business day. b. U.S. MAIL: Bidders are cautioned that it is their responsibility to originate the mailing of bids in sufficient time to ensure bids are received and time stamped by the Office of Purchasing & Contracting prior to the time of the bid opening. c. EXPRESS DELIVERY: If bids are being sent via an express delivery service, be certain that the RFP designation is clearly shown on the outside of the delivery envelope or box. Express delivery packages will not be considered received by the State until the express delivery package has been received and time stamped by the Office of Purchasing & Contracting. Due to security procedures express deliveries must be received by 10:30 AM in order to be received by the Office of Purchasing & Contracting that same day. d. HAND DELIVERY: Hand carried bids shall be delivered to a representative of the Office of Purchasing & Contracting prior to the bid opening. e. ELECTRONIC: Electronic bids will not be accepted. f. FAX BIDS: Faxed bids will not be accepted. 4. Full Bonding is required for this job. 5. It is the Bidder’s responsibility to thoroughly read and comply with all instructions and requirements of this bid solicitation.

Special Instructions:
Questions Due: 2/21/2020 @ 2:00pm
Timber & Stone LLC
4764 Center Road
East Montpelier, VT