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Solar Power Purchase Agreement for VT Veterans' Home
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Request Date: 5/17/2019 10:26:27 AM
Open Date:
Closing Date: 6/26/2019 2:30 PM
Intent To Bid Deadline:
Est. Dollar Value: $0.00
RFQ Number:
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Buildings & General Svs, Office of Purchasing & Contracting
133 State Street, 5th Floor
Montpelier,
VT
05633-8000
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Bid Type:
Request for Proposal
Locations:
Bennington
Keywords:
Renewable Energy
Bid Description:
PLEASE NOTE NEW DATES & TIMES FOR FOLLOWING EVENTS:
* MANDATORY BIDDER'S CONFERENCE: EXTENDED TO 06/06/19 AT 10:00 AM (WAS 06/04/19 AT 10:00 AM)
* QUESTIONS DEADLINE: EXTENDED TO 06/14/19 AT 4:30 PM (WAS 06/12/19 AT 4:30 PM)
Vermont Veterans’ Home
325 North Street
Bennington, VT 05201
Telephone: 802-447-6510
Fax: 802-447-2762
SEALED BID REQUEST FOR PROPOSAL
Solar Power Purchase Agreement (PPA) Vermont Veterans’ Home (VVH) Bennington, Vermont
RFP ISSUE DATE: 17 May 2019
BIDDERS CONFERENCE: 06 June 2019 at 10:00 AM
QUESTIONS DUE BY: 14 June 2019 at 4:30 PM
PROPOSAL DUE DATE & TIME: 26 June 2019 at 2:30 PM
LOCATION OF BID OPENING: 325 North Street, Bennington, Vermont 05201
PLEASE BE ADVISED THAT ALL NOTIFICATIONS, RELEASES, AND AMENDMENTS ASSOCIATED WITH THIS
RFP WILL BE POSTED AT: http://www.vermontbidsystem.com.
THE STATE WILL MAKE NO ATTEMPT TO CONTACT VENDORS WITH UPDATED INFORMATION. IT IS THE
RESPONSIBILITY OF EACH VENDOR TO PERIODICALLY CHECK http://www.vermontbidsystem.com FOR ANY AND ALL
NOTIFICATIONS, RELEASES AND AMENDMENTS ASSOCIATED WITH THE RFP.
RFP CONTACT: Jon Endres, Director of Environmental Services
E-MAIL: jon.endres@vermont.gov
TELEPHONE: (802) 447-6528
FAX: (802) 447-6466
1. OVERVIEW:
1.1. SCOPE AND BACKGROUND: Through this Request for Proposal (RFP) the State of Vermont, Vermont
Veterans’ Home (hereinafter the “State”) is seeking to establish a net-metered solar photovoltaic
power purchase agreement (PPA) with a Solar Developer who will provide a 500-kW ground-mounted,
net- metered solar photovoltaic electric generating system on the grounds of the Vermont Veterans’
Home, located in Bennington, VT. Accordingly, VVH is requesting proposals / qualifications from
parties, herein referred to as “Solar Developer” interested in entering into a contract with the
State of Vermont for a Net-metered Solar Photovoltaic Power Purchase Agreement. This project will
help support the State’s efforts to lead by example through the implementation of energy
efficiency, energy conservation measures and renewable energy technology.
1.2. CONTRACT PERIOD: Contracts arising from this RFP will be for a period of 25 years with no
option to renew. The State anticipates the start date will be 01 August 2019.
1.3. SINGLE POINT OF CONTACT: All communications concerning this RFP are to be addressed in writing
to the State Contact listed on the front page of this RFP. Actual or attempted contact with any
other individual from the State concerning this RFP is strictly prohibited and may result in
disqualification.
1.4. BIDDERS’ CONFERENCE: A mandatory bidders’ conference will be held at the Vermont Veterans’
Home on 04 June 2019 at the date and time indicated on the front page of this RFP.
1.5. QUESTION AND ANSWER PERIOD: Any vendor requiring clarification of any section of this RFP
or wishing to comment on any requirement of the RFP must submit specific questions in writing no
later than the deadline for question indicated on the first page of this RFP. Questions may be
e-mailed to the point of contact on the front page of this RFP. Questions or comments not raised in
writing on or before the last day of the question period are thereafter waived. At the close of the
question period a copy of all questions or comments and the State's responses will be posted on the
State’s web site http://www.vermontbidsystem.com Every effort will be made to post this information
as soon as possible after the question period ends, contingent on the number and complexity of the
questions.
2. DETAILED REQUIREMENTS/DESIRED OUTCOMES:
2.1. Bidding Contractor Requirements
2.1.1. Proposing Solar Developer shall have been in the solar system contracting business,
including photovoltaics, for a minimum of five (5) years. This shall be verifiable with information
as provided by bidder per Section 4 below.
2.1.2. Proposing Solar Developer shall have successfully completed at least three (3) Solar PPA
projects of similar size to this project. Proposer shall provide information verifying these
experiences per Section 4 below.
2.1.3. All Other requirements as set forth in this RFP.
2.2. Power Purchase Agreement:
2.2.1. The proposing Solar Developer shall propose a Net-metered Solar Photovoltaic Power Purchase
Agreement for the Design, construction and operation of a 500-kW Photovoltaic system on the grounds
of the Vermont Veterans’ Home.
2.2.2. The agreement will be between VVH as the customer and the Solar Developer as selected
through this RFP process.
2.2.3. VVH will be a member of a group in a group net-metering system and receive a credit on the
host utility account equal to the monetary value of the electrical energy (kWh) generated by the
system.
2.3. Financial Arrangement between State of Vermont and Solar Developer:
2.3.1.VVH will pay the Solar Developer a percentage of the amount of the Net-metering credit on the
Green Mountain Power utility bill resulting in a savings for VVH equal to the remaining percentage
of the value of the energy produced by the system.
2.3.2.All Environmental Credits, including any and all federal, state or local renewable energy or
emissions credits, offsets, or green tags, whether related to any renewable portfolio standard,
renewable energy purchase requirement, carbon cap or trade market, or otherwise, whether existing
as of the Effective Date or enacted thereafter, not including Utility issued net metering credits,
whether available directly or indirectly, shall remain the property of Solar Developer for the
duration of the PPA.
2.3.3.Solar Developer will not take any action with regard to the Environmental Credits that would
restrict VVH ability to make any environmental claims regarding the Output of the system.
2.3.4.Renewable Energy Credits (RECs): Solar Developer must agree to retire any Renewable Energy
Credits received so that the State can make claims to renewable energy usage and carbon emissions
reductions.
2.4. Ownership:
2.4.1.The Solar Developer will own, operate and maintain the solar photovoltaic system, including
the panels, supports, wiring, etc., up to and including the inverters.
2.4.2.Solar Developer shall enter into a Land Lease Agreement with VVH for hosting the site used by
the development, construction and operation of the solar PV system. The lease agreement will be
executed separately from the PPA and shall terminate upon buy-out or end-of-life (EOL) of the
system. Lease value shall be included in the evaluation criteria and pricing for the project.
2.4.3.The Lease and PPA shall be for twenty-five (25) years and shall not be renewable.
2.4.4.Buyout Option: Proposing Solar Developer must include a buy-out option detailing the shortest
possible length of time from substantial completion at which VVH will be entitled to purchase the
solar photovoltaic systems at fair market value.
2.4.5.Provide a detailed estimate of the total cost of labor and materials required to complete
this project and a table depicting the estimated annual depreciated value (total cost to purchase)
of the project starting at year one for 25 years.
2.4.6.Renewable Energy Production: The proposal must contain an analysis of the anticipated annual
production (kWh), and the estimated monetary value of the electricity produced.
2.4.7.Costs: All system costs including engineering, design, permits, solar panels, racking system,
inverters, associated infrastructure, power wiring, rigging, installations, Operation and
Maintenance, repair costs, etc., shall be the responsibility and paid for by the Solar Developer.
2.5. Permits:
2.5.1.The Solar Developer shall obtain the CPG, electrical construction permits and building
permits from local and State agencies as applicable to the project.
2.6. Design, Engineering, Review and Approval:
2.6.1.Solar Developer to provide a complete, code compliant “design-build” photovoltaic solar power
system to be located on the grounds of the Vermont Veterans’ Home in Bennington, Vermont.
2.6.2.All engineering and design shall be overseen, approved and stamped by the Solar Developer’s
designated Vermont licensed professional electrical and structural engineers.
2.6.3.Solar Developer shall engineer, design and provide panel racking system, photovoltaic panel
arrays, inverters, disconnects, conduit and conductors up to and including the utility transformer
and interconnection with Green Mountain Power’s system.
2.6.4.Interconnection: Three-phase power is available on Park Street on the eastern edge of the
proposed Solar development. Interconnection shall be made to Green Mountain Power’s system at Park
Street.
2.6.5.Within a maximum of 21 days after PPA contract is signed by all parties, Solar Developer
shall provide a preliminary design with plan view, panel frame details and one line power diagram
and options specified.
2.6.6.Within a maximum of 14 days after VVH’s review and approval of preliminary design, Solar
Developer shall provide a detailed engineered design of complete system with complete submittals of
specified components. Design shall be stamped by Vermont licensed electrical and structural
engineers.
2.6.7.VVH shall be given ample opportunity and time to review preliminary and final design and
engineering. The solar developer shall attain approval from the State prior to ordering equipment
and installation.
2.7. Decommissioning and Disposal
2.7.1.Solar Developer shall provide a comprehensive Solar Array Decommissioning plan. The
Decommissioning Plan shall include the following information at a minimum:
2.7.1.1. An option for buyout at the end of the lease term if VVH wishes to purchase the solar
system and continue to use it to generate electricity.
2.7.1.2. A financial mechanism for decommissioning if VVH does not wish to pursue a buyout.
2.7.1.3. Define conditions under which decommissioning will be initiated (i.e. end of lease,
abandonment, prior written notice, loss of generating power, etc.)
2.7.1.4. Removal of all equipment and restoration of property if VVH chooses not to exercise buyout
option.
2.7.1.5. Establishment of decommissioning agreement to include timeframe for removal of equipment,
responsible parties, cost basis, plan updates.
3. GENERAL REQUIREMENTS:
3.1. PRICING: Bidders must price the terms of this solicitation at their best pricing. Any and all
costs that Bidder wishes the State to consider must be submitted for consideration. If applicable,
all equipment pricing is to include F.O.B. delivery to the ordering facility. No request for extra
delivery cost will be honored. All equipment shall be delivered assembled, serviced, and ready for
immediate use, unless otherwise requested by the State.
3.1.1.Prices and/or rates shall remain firm for the initial term of the contract. The pricing
policy submitted by Bidder must (i) be clearly structured, accountable, and auditable and (ii)
cover the full spectrum of materials and/or services required.
3.1.2.Cooperative Agreements. Bidders that have been awarded similar contracts through a
competitive bidding process with another state and/or cooperative are welcome to submit the pricing
in response to this solicitation.
3.1.3.Retainage. In the discretion of the State, a contract resulting from this RFP may provide
that the State withhold a percentage of the total amount payable for some or all deliverables, such
retainage to be payable upon satisfactory completion and State acceptance in accordance with the
terms and conditions of the contract.
3.2. BEST AND FINAL OFFER:
3.2.1.Best and Final Offer (BAFO). At any time after submission of Responses and prior to the final
selection of Bidder(s) for Contract negotiation or execution, the State may invite Bidder(s) to
provide a BAFO.
3.2.1.1. The state reserves the right to request BAFOs from only those Bidders that meet the
minimum qualification requirements and/or have not been eliminated from consideration during the
evaluation process.
3.2.2.Evaluation of Responses and Selection of Bidder(s). The State shall have the authority to
evaluate Responses and select the Bidder(s) as may be determined to be in the best interest of the
State and consistent with the goals and performance requirements outlined in this RFP.
3.3. WORKER CLASSIFICATION COMPLIANCE REQUIREMENTS: In accordance with Section 32 of The Vermont
Recovery and Reinvestment Act of 2009 (Act No. 54), Bidders must comply with the following
provisions and requirements.
3.3.1.Self Reporting: For bid amounts exceeding $250,000.00, Bidder shall complete the appropriate
section in the attached Certificate of Compliance for purposes of self-reporting information
relating to past violations, convictions, suspensions, and any other information related to past
performance relative to coding and classification of workers. The State is requiring information on
any violations that occurred in the previous 12 months.
3.3.2.Subcontractor Reporting: For bid amounts exceeding $250,000.00, Bidders are hereby notified
that upon award of contract, and prior to contract execution, the State shall be provided with a
list of all proposed subcontractors and subcontractors’ subcontractors, together with the identity
of those subcontractors’ workers compensation insurance providers, and additional required or
requested information, as applicable, in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54). This requirement does not apply to subcontractors providing
supplies only and no labor to the overall contract or project. This list MUST be updated and
provided to the State as additional subcontractors are hired. A sample form is available online at
http://bgs.vermont.gov/purchasing-contracting/forms. The subcontractor reporting form is not
required to be submitted with the bid response.
3.4. EXECUTIVE ORDER 05-16: CLIMATE CHANGE CONSIDERATIONS IN STATE PROCUREMENTS:
For bid amounts exceeding $25,000.00 Bidders are requested to complete the Climate Change
Considerations in State Procurements Certification, which is included in the Certificate of
Compliance for this RFP.
After consideration of all relevant factors, a bidder that demonstrates business practices that
promote clean energy and address climate change as identified in the Certification, shall be given
favorable consideration in the competitive bidding process. Such favorable consideration shall be
consistent with and not supersede any preference given to resident bidders of the State and/or
products raised or manufactured in the State, as explained in the Method of Award section. But,
such favorable consideration shall not be employed if prohibited by law or other relevant authority
or agreement.
3.5. METHOD OF AWARD: Awards will be made in the best interest of the State. The State may award
one or more contracts and reserves the right to make additional awards to other compliant bidders
at any time if such award is deemed to be in the best interest of the State. All other
considerations being equal, preference will be given first to resident bidders of the state and/or
to products raised or manufactured in the state, and then to bidders who have practices that
promote clean energy and address climate change, as identified in the applicable Certificate of
Compliance.
3.5.1.Evaluation Criteria: Consideration shall be given to the Bidder’s project approach and
methodology, qualifications and experience, ability to provide the services within the defined
timeline, cost, and/or success in completing similar projects, as applicable, and to the extent
specified below.
3.5.1.1 The percentage of the Net-metering Credit value associated with energy production of the
system that will be retained by the Vermont Veterans’ Home.
3.5.1.2 The proposed upfront cost of system and the proposed buyout option with depreciated value.
3.5.1.3 The value of the land-lease agreement for the completed system.
3.5.1.4 Proposing Solar Developer’s experience with building, owning and maintaining solar systems
associated with Solar Power Purchase Agreements of similar capacity. Reference checks will be made.
3.6. STATEMENT OF RIGHTS: The State of Vermont reserves the right to obtain clarification or
additional information necessary to properly evaluate a proposal. Vendors may be asked to give a
verbal presentation of their proposal after submission. Failure of vendor to respond to a request
for additional information or clarification could result in rejection of that vendor's proposal. To
secure a project that is deemed to be in the best interest of the State, the State reserves the
right to accept or reject any and all bids, in whole or in part, with or without cause, and to
waive technicalities in submissions. The State also reserves the right to make purchases outside of
the awarded contracts where it is deemed in the best interest of the State.
3.7. CONTRACT TERMS: The selected bidder(s) will be expected to sign a contract with the State,
including the Standard Contract Form and Attachment C as attached to this RFP for reference. The
contract will obligate the bidder to provide the services and/or products identified in its bid, at
the prices listed.
3.7.1.PAYMENT TERMS: All invoices are to be rendered by the Contractor on the vendor's standard
billhead and forwarded directly to the institution or agency ordering materials or services and
shall specify the address to which payments will be sent. Payment terms are Net 30 days from
receipt of an error-free invoice with all applicable supporting documentation. Percentage discounts
may be offered for prompt payments of invoices; however, such discounts must be in effect for a
period of 30 days or more in order to be considered in making awards.
4. CONTENT AND FORMAT OF RESPONSES: The content and format requirements listed below are the
minimum requirements for State evaluation. These requirements are not intended to limit the content
of a Bidder’s proposal. Bidders may include additional information or offer alternative solutions
for the State’s consideration. However, the State discourages overly lengthy and costly proposals,
and Bidders are advised to include only such information in their response as may be relevant to
the requirements of this RFP.
4.1. NUMBER OF COPIES:
4.1.1.Submit an unbound original (clearly marked as such) and three (3) paper copies and one (1)
electronic copy (DVD or flash drive).
4.1.2.The bid should include a Cover Letter and Technical Response and a separate Pricing Response.
4.2. COVER LETTER:
4.2.1.Confidentiality. To the extent your bid contains information you consider to be proprietary
and confidential, you must comply with the following requirements concerning the contents of your
cover letter and the submission of a redacted copy of your bid (or affected portions thereof).
4.2.2.The successful response will become part of the contract file and will become a matter of
public record, as will all other responses received. If the response includes material that is
considered by the bidder to be proprietary and confidential under the State’s Public Records Act, 1
V.S.A. § 315 et seq., the bidder shall submit a cover letter that clearly identifies each page or
section of the response that it believes is proprietary and confidential. The bidder shall also
provide in their cover letter a written explanation for each marked section explaining why such
material should be considered exempt from public disclosure in the event of a public records
request, pursuant to 1 V.S.A. § 317(c), including the prospective harm to the competitive position
of the bidder if the identified material were to be released. Additionally, the bidder must include
a redacted copy of its response for portions that are
considered proprietary and confidential. Redactions must be limited so that the reviewer may
understand the nature of the information being withheld. It is typically inappropriate to redact
entire pages, or to redact the titles/captions of tables and figures. Under no circumstances can
the entire response be marked confidential, and the State reserves the right to disqualify
responses so marked.
4.2.3.Exceptions to Contract Terms and Conditions. If the bidder wishes to propose an exception to
any terms and conditions set forth in the Standard Contract Form and its attachments, such
exceptions must be included in the cover letter to the RFP response. Failure to note exceptions
when responding to the RFP will be deemed to be acceptance of the State contract terms and
conditions. If exceptions are not noted in the response to this RFP but raised during contract
negotiations, the State reserves the right to cancel the negotiation if deemed to be in the best
interests of the State. Note that exceptions to contract terms may cause rejection of the proposal.
4.3. BACKGROUND AND EXPERIENCE. Provide a full description of the experience you have had with
similar projects. Please include instances in which the proposing Solar Developer own or owned
solar photovoltaic systems in excess of 150 kW capacity associated with a solar power purchase
agreement. Note minimum requirements as stated in section 2 above. Provide employee information
including years of experience.
If a Bidder intends to use subcontractors, the Bidder must identify in the proposal the names of
the subcontractors, the portions of the work the subcontractors will perform, and address the
background and experience of the subcontractor(s), as above.
4.4. REFERENCES. Provide the names, addresses, and phone numbers of at least three companies with
whom you have transacted similar business in the last 12 months. You must include contact names who
can talk knowledgeably about performance.
4.5. REPORTING REQUIREMENTS: Provide a sample of any reporting documentation that may be applicable
to the Detailed Requirements of this RFP.
4.6. PRICING: On a document sealed in a separate envelope with the title printed on outside of
envelope as follows : “PPA Pricing Proposal for VVH”:
4.6.1. State the percentage of the monetary value of the solar electricity that VVH will retain.
The remainder will be paid monthly to the Solar Developer.
4.6.2. State the monetary value of the land-lease agreement, to be paid to the VVH annually over
the life of the project.
4.6.3. Provide a detailed estimate of the total cost of labor and materials required to complete
this project, a table depicting the depreciated value annually for twenty-five years and a
description of the buyout option.
4.6.4. Provide a cost for decommissioning in the event that VVH does not exercise a buyout
option.
4.7. CERTIFICATE OF COMPLIANCE: This form must be completed and submitted as part of the response
for the proposal to be considered valid.
5. SUBMISSION INSTRUCTIONS:
5.1. CLOSING DATE: Bids must be received by the due date and at the location specified on the front
page of this RFP.
5.2. The bid opening will be held at the Vermont Veterans’ Home, 325 North Street, Bennington, VT
and is open to the public.
5.3. SECURITY PROCEDURES: All individuals visiting 325 North Street must sign in at the main
entrance reception desk and receive a Visitor’s Pass.
5.4. SEALED BID INSTRUCTIONS: All bids must be sealed and must be addressed to the State of
Vermont, Vermont Veterans’ Home, 325 North Street, Bennington, VT 05201 BID ENVELOPES MUST BE
CLEARLY MARKED ‘SEALED BID’ AND SHOW THE REQUISITION NUMBER AND/OR PROPOSAL TITLE, OPENING DATE AND
NAME OF BIDDER.
5.4.1.All bidders are hereby notified that sealed bids must be received and time stamped by the
State of Vermont, Vermont Veterans’ Home, 325 North Street, Bennington, VT 05201 by the time of the
bid opening. Bids not in possession of the State at the time of the bid opening will be returned to
the vendor, and will not be considered. Any delay deemed caused by Security Procedures will be at
the bidder’s own risk.
5.4.2.The Vermont Veterans’ Home may, for cause, change the date and/or time of bid openings or
issue an addendum. If a change is made, the State will make a reasonable effort to inform all
bidders by posting at http://www.vermontbidsystem.com
5.4.3. All bids will be publicly opened. Typically, the Vermont Veterans’ Home will open the bid,
read the name and address of the bidder, and read the bid amount. However, the Vermont Veterans’
Home reserves the right to limit the information disclosed at the bid opening to the name and
address of the bidder when, in its sole discretion, the Vermont Veterans’ Home determines that the
nature, type, or size of the bid is such that the Vermont Veterans’ Home cannot immediately (at the
opening) determine that the bids are in compliance with the RFP. As such, there will be cases in
which the bid amount will not be read at the bid opening. Bid openings are open to members of the
public. Bid results are a public record however, the bid results are exempt from disclosure to the
public until the award has been made and the contract is executed.
5.5. DELIVERY METHODS:
5.5.1.SECURITY PROCEDURES: Note that security procedures concerning delivery of any mail or parcels
to the Vermont Veterans’ Home may delay receipt of mail/parcel pieces by one business day.
5.5.2.U.S. MAIL: Bidders are cautioned that it is their responsibility to originate the mailing of
bids in sufficient time to ensure bids are received and time stamped by the Vermont Veterans’ Home
prior to the time of the bid opening.
5.5.3.EXPRESS DELIVERY: If bids are being sent via an express delivery service, be certain that the
RFP designation is clearly shown on the outside of the delivery envelope or box. Express delivery
packages will not be considered received by the State until the express delivery package has been
received and time stamped by the Vermont Veterans’ Home. Due to security procedures express
deliveries must be received by 10:30 AM in order to be received by the Vermont Veterans’ Home that
same day.
5.5.4.HAND DELIVERY: Hand carried bids shall be delivered to a representative of the Vermont
Veterans’ Home prior to the bid opening.
5.5.5.ELECTRONIC: Electronic bids will not be accepted. 5.5.6.FAX BIDS: Faxed bids will not be
accepted.
6. ATTACHMENTS:
6.1. Standard State Contract Form
6.2. Attachment C: Standard State Contract Provisions (December 15, 2017)
6.3. Certificate of Compliance
6.4. Price Schedule
6.5. Worker Classification Compliance Requirement; Subcontractor Reporting Form
6.6. Drawings and specifications (TBD).
STATE OF VERMONT STANDARD CONTRACT FOR SERVICES Contract #
1. Parties. This is a contract for services between the State of Vermont,
(hereinafter called “State”),
and
, with a principal place of business in
, (hereinafter called “Contractor”).
Contractor’s form of business organization is . It is
Contractor’s responsibility to contact the
Vermont Department of Taxes to determine if, by law, Contractor is required to have a Vermont
Department of Taxes Business Account Number.
2. Subject Matter. The subject matter of this contract is services generally on the
subject of . Detailed services to be provided by Contractor are described in
Attachment A.
3. Maximum Amount. In consideration of the services to be performed by Contractor, the State agrees
to pay Contractor, in accordance with the payment provisions specified in Attachment
B, a sum not to exceed
$ .00.
4. Contract Term. The period of contractor’s performance shall begin on
, 20
and end on
, 20 .
5. Prior Approvals. This Contract shall not be binding unless and until all requisite prior
approvals have been obtained in accordance with current State law, bulletins, and interpretations.
6. Amendment. No changes, modifications, or amendments in the terms and conditions of this contract
shall be effective unless reduced to writing, numbered and signed by the duly authorized
representative of the State and Contractor.
7. Cancellation. This contract may be canceled by either party by giving written notice at least
thirty (30) days in advance.
8. Attachments. This contract consists of herein:
_ pages including the following attachments which are incorporated
Attachment A - Statement of Work Attachment B - Payment Provisions
Attachment C – “Standard State Provisions for Contracts and Grants” a preprinted form (revision
date 12/15/2017)
Attachment D - Other Provisions (if any)
Additional attachments may be lettered as necessary
9. Order of Precedence. Any ambiguity, conflict or inconsistency between the documents comprising
this contract shall be resolved according to the following order of precedence:
(1) Standard Contract
(2) Attachment D (if applicable)
(3) Attachment C (Standard Contract Provisions for Contracts and Grants)
(4) Attachment A
(5) Attachment B
List other attachments, if any, in order of precedence
STATE OF VERMONT STANDARD CONTRACT FOR SERVICES Contract #
WE THE UNDERSIGNED PARTIES AGREE TO BE BOUND BY THIS CONTRACT
By the State of Vermont: By the Contractor:
Date: Date:
Signature: Signature:
Name: Name:
Title: Title:
STATE OF VERMONT STANDARD CONTRACT FOR SERVICES Contract #
ATTACHMENT A – STATEMENT OF WORK
The Solar Developer shall propose a net-metered Solar Photovoltaic Power Purchase Agreement for the
design, construction and operation of a 500-kW photovoltaic system on the grounds of the Vermont
Veterans’ Home. The proposal shall include the following Scope of Services:
1. Design
a. Provide a complete, code compliant “design-build” photovoltaic solar power system to be located
on the grounds of the Vermont Veterans’ Home in Bennington, Vermont.
b. All engineering and design shall be overseen, approved and stamped by the Solar Developer’s
designated Vermont licensed professional electrical and structural engineers.
c. Provide a comprehensive Site Evaluation of the proposed site, including an analysis of natural
resources, in compliance with State Act 250 guidelines.
d. Engineer, design and provide panel racking system, photovoltaic panel arrays, inverters,
disconnects, conduit and conductors up to and including the utility transformer and interconnection
with Green Mountain Power’s system.
e. Provide a detailed engineered design of complete system with complete submittals of specified
components. Design shall be stamped by Vermont licensed electrical and structural engineers.
f. Attain approval from the State prior to ordering equipment and installation.
g. Own, operate and maintain the solar photovoltaic system, including the panels, supports, wiring,
etc., up to and including the inverters.
2. Interconnection
a. Provide layout and single line drawings as necessary for review by Green Mountain Power
b. Submit interconnection application
c. Complete negotiations with Green Mountain Power on interconnection scope and approval
3. Permitting / Community Engagement
a. Prepare and submit application package to secure CPG approval from the Public Utilities
Commission
b. Engage with local Bennington electrical and building inspectors for appropriate permits
c. Engage with Bennington Select Board, Regional Planning Commission, adjacent landowners and other
stakeholders during review process.
d. Provide electrical engineer of record to secure electrical permits
e. Provide structural engineer of record to secure building permits
f. Obtain the CPG, electrical construction permits and building permits from local and State
agencies as applicable to the project.
4. Financing
a. VVH will be a member of a group in a group net-metering system and receive a credit on the host
utility account equal to the monetary value of the electrical energy (kWh) generated by the system.
b. Solar Developer will be responsible for all financing necessary to complete the design,
permitting, construction and operation of the system.
c. Reserve funds shall be maintained for decommissioning.
5. Construction
a. Supply all system components and equipment
b. Coordinate with Vermont Veteran’s Home on staging areas and other construction-related logistics
c. Perform mechanical and electrical installation of system
d. Act as General Contractor for all tasks associated with the project
e. Coordination of inspections, as necessary.
6. Commissioning
a. Complete required system tests
b. Commission data acquisition system
c. Secure all appropriate permit sign-offs
d. Provide final commissioning report and warranty packages from equipment manufacturers.
7. Decommissioning and Disposal
a. Provide a comprehensive Solar Array Decommissioning plan.
b. Establish a decommissioning agreement to include timeframe for removal of equipment, responsible
parties, cost basis, plan updates.
STATE OF VERMONT STANDARD CONTRACT FOR SERVICES Contract #
ATTACHMENT B – PAYMENT PROVISIONS
The maximum dollar amount payable under this contract is not intended as any form of a guaranteed
amount. The Contractor will be paid for products or services actually delivered or performed, as
specified in Attachment A, up to the maximum allowable amount specified on page 1 of this contract.
1. Prior to commencement of work and release of any payments, Contractor shall submit to the
State:
a. a certificate of insurance consistent with the requirements set forth in Attachment C, Section 8
(Insurance), and with any additional requirements for insurance as may be set forth elsewhere in
this contract; and
b. a current IRS Form W-9 (signed within the last six months).
2. Payment terms are Net 30 days from the date the State receives an error-free invoice with all
necessary and complete supporting documentation.
3. Contractor shall submit detailed invoices itemizing all work performed during the invoice
period, including the dates of service, rates of pay, hours of work performed, and any other
information and/or documentation appropriate and sufficient to substantiate the amount invoiced for
payment by the State. All invoices must include the Contract # for this contract.
4. Contractor shall submit invoices to the State in accordance with the schedule set forth in this
Attachment B. Unless a more particular schedule is provided herein, invoices shall be submitted not
more frequently than monthly.
5. Invoices shall be submitted to the State at the following address: Vermont Veterans’ Home
325 North Street
Bennington, VT 05201
6. The payment schedule for delivered products, or rates for services performed, and any additional
reimbursements, are as follows:
ATTACHMENT C: STANDARD STATE PROVISIONS FOR CONTRACTS AND GRANTS
Revised December 15, 2017
1. Definitions: For purposes of this Attachment, “Party” shall mean the Contractor, Grantee or
Subrecipient, with whom the State of Vermont is executing this Agreement and consistent with the
form of the Agreement. “Agreement” shall mean the specific contract or grant to which this form is
attached.
2. Entire Agreement: This Agreement, whether in the form of a contract, State-funded grant, or
Federally-funded grant, represents the entire agreement between the parties on the subject matter.
All prior agreements, representations, statements, negotiations, and understandings shall have no
effect.
3. Governing Law, Jurisdiction and Venue; No Waiver of Jury Trial: This Agreement will be governed
by the laws of the State of Vermont. Any action or proceeding brought by either the State or the
Party in connection with this Agreement shall be brought and enforced in the Superior Court of the
State of Vermont, Civil Division, Washington Unit. The Party irrevocably submits to the
jurisdiction of this court for any action or proceeding regarding this Agreement. The Party agrees
that it must first exhaust any applicable administrative remedies with respect to any cause of
action that it may have against the State with regard to its performance under this Agreement.
Party agrees that the State shall not be required to submit to binding arbitration or waive its
right to a jury trial.
4. Sovereign Immunity: The State reserves all immunities, defenses, rights or actions arising out
of the State’s sovereign status or under the Eleventh Amendment to the United States Constitution.
No waiver of the State’s immunities, defenses, rights or actions shall be implied or otherwise
deemed to exist by reason of the State’s entry into this Agreement.
5. No Employee Benefits For Party: The Party understands that the State will not provide any
individual retirement benefits, group life insurance, group health and dental insurance, vacation
or sick leave, workers compensation or other benefits or services available to State employees, nor
will the State withhold any state or Federal taxes except as required under applicable tax laws,
which shall be determined in advance of execution of the Agreement. The Party understands that all
tax returns required by the Internal Revenue Code and the State of Vermont, including but not
limited to income, withholding, sales and use, and rooms and meals, must be filed by the Party, and
information as to Agreement income will be provided by the State of Vermont to the Internal Revenue
Service and the Vermont Department of Taxes.
6. Independence: The Party will act in an independent capacity and not as officers or employees of
the State.
7. Defense and Indemnity: The Party shall defend the State and its officers and employees against
all third party claims or suits arising in whole or in part from any act or omission of the Party
or of any agent of the Party in connection with the performance of this Agreement. The State shall
notify the Party in the event of any such claim or suit, and the Party shall immediately retain
counsel and otherwise provide a complete defense against the entire claim or suit. The State
retains the right to participate at its own expense in the defense of any claim. The State shall
have the right to approve all proposed settlements of such claims or suits.
After a final judgment or settlement, the Party may request recoupment of specific defense costs
and may file suit in Washington Superior Court requesting recoupment. The Party shall be entitled
to recoup costs only upon a showing that such costs were entirely unrelated to the defense of any
claim arising from an act or omission of the Party in connection with the performance of this
Agreement.
The Party shall indemnify the State and its officers and employees if the State, its officers or
employees become legally obligated to pay any damages or losses arising from any act or omission of
the Party or an agent of the Party in connection with the performance of this Agreement.
Notwithstanding any contrary language anywhere, in no event shall the terms of this Agreement or
any document furnished by the Party in connection with its performance under this Agreement
obligate the State to (1) defend or indemnify the Party or any third party, or (2) otherwise be
liable for the expenses or reimbursement, including attorneys’ fees, collection costs or other
costs of the Party or any third party.
8. Insurance: Before commencing work on this Agreement the Party must provide certificates of
insurance to show that the following minimum coverages are in effect. It is the responsibility of
the Party to maintain current certificates of insurance on file with the State through the term of
this Agreement. No warranty is made that the coverages and limits listed herein are adequate to
cover and protect the interests of the Party for the Party’s operations. These are solely minimums
that have been established to protect the interests of the State.
Workers Compensation: With respect to all operations performed, the Party shall carry workers’
compensation insurance in accordance with the laws of the State of Vermont. Vermont will accept an
out-of-state employer's workers’ compensation coverage while operating in Vermont provided that the
insurance carrier is licensed to write insurance in Vermont and an amendatory endorsement is added
to the policy adding Vermont for coverage purposes. Otherwise, the party shall secure a Vermont
workers’ compensation policy, if necessary to comply with Vermont law.
General Liability and Property Damage: With respect to all operations performed under this
Agreement, the Party shall carry general liability insurance having all major divisions of coverage
including, but not limited to:
Premises - Operations
Products and Completed Operations Personal Injury Liability
Contractual Liability
The policy shall be on an occurrence form and limits shall not be less than:
$1,000,000 Each Occurrence
$2,000,000 General Aggregate
$1,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal & Advertising Injury
Automotive Liability: The Party shall carry automotive liability insurance covering all motor
vehicles, including hired and non-owned coverage, used in connection with the Agreement. Limits of
coverage shall not be less than
$500,000 combined single limit. If performance of this Agreement involves construction, or the
transport of persons or hazardous materials, limits of coverage shall not be less than $1,000,000
combined single limit.
Additional Insured. The General Liability and Property Damage coverages required for performance of
this Agreement shall include the State of Vermont and its agencies, departments, officers and
employees as Additional Insureds. If performance of this Agreement involves construction, or the
transport of persons or hazardous materials, then the required Automotive Liability coverage shall
include the State of Vermont and its agencies, departments, officers and employees as Additional
Insureds. Coverage shall be primary and non-contributory with any other insurance and
self-insurance.
Notice of Cancellation or Change. There shall be no cancellation, change, potential exhaustion of
aggregate limits or non-renewal of insurance coverage(s) without thirty (30) days written prior
written notice to the State.
9. Reliance by the State on Representations: All payments by the State under this Agreement will be
made in reliance upon the accuracy of all representations made by the Party in accordance with this
Agreement, including but not limited to bills, invoices, progress reports and other proofs of work.
10. False Claims Act: The Party acknowledges that it is subject to the Vermont False Claims Act as
set forth in 32 V.S.A. § 630 et seq. If the Party violates the Vermont False Claims Act it shall be
liable to the State for civil penalties, treble damages and the costs of the investigation and
prosecution of such violation, including attorney’s fees, except as the same may be reduced by a
court of competent jurisdiction. The
Party’s liability to the State under the False Claims Act shall not be limited notwithstanding any
agreement of the State to otherwise limit Party’s liability.
11. Whistleblower Protections: The Party shall not discriminate or retaliate against one of its
employees or agents for disclosing information concerning a violation of law, fraud, waste, abuse
of authority or acts threatening health or safety, including but not limited to allegations
concerning the False Claims Act. Further, the Party shall not require such employees or agents to
forego monetary awards as a result of such disclosures, nor should they be required to report
misconduct to the Party or its agents prior to reporting to any governmental entity and/or the
public.
12. Location of State Data: No State data received, obtained, or generated by the Party in
connection with performance under this Agreement shall be processed, transmitted, stored, or
transferred by any means outside the continental United States, except with the express written
permission of the State.
13. Records Available for Audit: The Party shall maintain all records pertaining to performance
under this agreement. “Records” means any written or recorded information, regardless of physical
form or characteristics, which is produced or acquired by the Party in the performance of this
agreement. Records produced or acquired in a machine readable electronic format shall be maintained
in that format. The records described shall be made available at reasonable times during the period
of the Agreement and for three years thereafter or for any period required by law for inspection by
any authorized representatives of the State or Federal Government. If any litigation, claim, or
audit is started before the expiration of the three-year period, the records shall be retained
until all litigation, claims or audit findings involving the records have been resolved.
14. Fair Employment Practices and Americans with Disabilities Act: Party agrees to comply with the
requirement of 21 V.S.A. Chapter 5, Subchapter 6, relating to fair employment practices, to the
full extent applicable. Party shall also ensure, to the full extent required by the Americans with
Disabilities Act of 1990, as amended, that qualified individuals with disabilities receive
equitable access to the services, programs, and activities provided by the Party under this
Agreement.
15. Set Off: The State may set off any sums which the Party owes the State against any sums due the
Party under this Agreement; provided, however, that any set off of amounts due the State of Vermont
as taxes shall be in accordance with the procedures more specifically provided hereinafter.
16. Taxes Due to the State:
A. Party understands and acknowledges responsibility, if applicable, for compliance with State tax
laws, including income tax withholding for employees performing services within the State, payment
of use tax on property used within the State, corporate and/or personal income tax on income earned
within the State.
B. Party certifies under the pains and penalties of perjury that, as of the date this Agreement is
signed, the Party is in good standing with respect to, or in full compliance with, a plan to pay
any and all taxes due the State of Vermont.
C. Party understands that final payment under this Agreement may be withheld if the Commissioner of
Taxes determines that the Party is not in good standing with respect to or in full compliance with
a plan to pay any and all taxes due to the State of Vermont.
D. Party also understands the State may set off taxes (and related penalties, interest and fees)
due to the State of Vermont, but only if the Party has failed to make an appeal within the time
allowed by law, or an appeal has been taken and finally determined and the Party has no further
legal recourse to contest the amounts due.
17. Taxation of Purchases: All State purchases must be invoiced tax free. An exemption certificate
will be furnished upon request with respect to otherwise taxable items.
18. Child Support: (Only applicable if the Party is a natural person, not a corporation or
partnership.) Party states that, as of the date this Agreement is signed, he/she:
A. is not under any obligation to pay child support; or
B. is under such an obligation and is in good standing with respect to that obligation; or
C. has agreed to a payment plan with the Vermont Office of Child Support Services and is in full
compliance with that plan.
Party makes this statement with regard to support owed to any and all children residing in Vermont.
In addition, if the Party is a resident of Vermont, Party makes this statement with regard to
support owed to any and all children residing in any other state or territory of the United States.
19. Sub-Agreements: Party shall not assign, subcontract or subgrant the performance of this
Agreement or any portion thereof to any other Party without the prior written approval of the
State. Party shall be responsible and liable to the State for all acts or omissions of
subcontractors and any other person performing work under this Agreement pursuant to an agreement
with Party or any subcontractor.
In the case this Agreement is a contract with a total cost in excess of $250,000, the Party shall
provide to the State a list of all proposed subcontractors and subcontractors’ subcontractors,
together with the identity of those subcontractors’ workers compensation insurance providers, and
additional required or requested information, as applicable, in accordance with Section 32 of The
Vermont Recovery and Reinvestment Act of 2009 (Act No. 54).
Party shall include the following provisions of this Attachment C in all subcontracts for work
performed solely for the State of Vermont and subcontracts for work performed in the State of
Vermont: Section 10 (“False Claims Act”); Section 11 (“Whistleblower Protections”); Section 12
(“Location of State Data”); Section 14 (“Fair Employment Practices and Americans with Disabilities
Act”); Section 16 (“Taxes Due the State”); Section 18 (“Child Support”); Section 20 (“No Gifts or
Gratuities”); Section 22 (“Certification Regarding Debarment”); Section 30 (“State Facilities”);
and Section 32.A (“Certification Regarding Use of State Funds”).
20. No Gifts or Gratuities: Party shall not give title or possession of anything of substantial
value (including property, currency, travel and/or education programs) to any officer or employee
of the State during the term of this Agreement.
21. Copies: Party shall use reasonable best efforts to ensure that all written reports prepared
under this Agreement are printed using both sides of the paper.
22. Certification Regarding Debarment: Party certifies under pains and penalties of perjury that,
as of the date that this Agreement is signed, neither Party nor Party’s principals (officers,
directors, owners, or partners) are presently debarred, suspended, proposed for debarment, declared
ineligible or excluded from participation in Federal programs, or programs supported in whole or in
part by Federal funds.
Party further certifies under pains and penalties of perjury that, as of the date that this
Agreement is signed, Party is not presently debarred, suspended, nor named on the State’s
debarment list at: http://bgs.vermont.gov/purchasing/debarment
23. Conflict of Interest: Party shall fully disclose, in writing, any conflicts of interest or
potential conflicts of interest.
24. Confidentiality: Party acknowledges and agrees that this Agreement and any and all information
obtained by the State from the Party in connection with this Agreement are subject to the State of
Vermont Access to Public Records Act, 1 V.S.A. § 315 et seq.
25. Force Majeure: Neither the State nor the Party shall be liable to the other for any failure or
delay of performance of any obligations under this Agreement to the extent such failure or delay
shall have been wholly or principally caused by acts or events beyond its reasonable control
rendering performance illegal or impossible (excluding strikes or lock-outs) (“Force Majeure”).
Where Force Majeure is asserted, the nonperforming party must prove that it made all reasonable
efforts to remove, eliminate or minimize such cause of delay or damages, diligently pursued
performance of its obligations under this Agreement, substantially fulfilled all non-excused
obligations, and timely notified the other party of the likelihood or actual occurrence of an event
described in this paragraph.
26. Marketing: Party shall not refer to the State in any publicity materials, information
pamphlets, press releases, research reports, advertising, sales promotions, trade shows, or
marketing materials or similar communications to third parties except with the prior written
consent of the State.
27. Termination:
A. Non-Appropriation: If this Agreement extends into more than one fiscal year of the State (July 1
to June 30), and if appropriations are insufficient to support this Agreement, the State may cancel
at the end of the fiscal year, or otherwise upon the expiration of existing appropriation
authority. In the case that this Agreement is a Grant that is funded in whole or in part by Federal
funds, and in the event Federal funds become unavailable or reduced, the State may suspend or
cancel this Grant immediately, and the State shall have no obligation to pay Subrecipient from
State revenues.
B. Termination for Cause: Either party may terminate this Agreement if a party materially breaches
its obligations under this Agreement, and such breach is not cured within thirty (30) days after
delivery of the non-breaching party’s notice or such longer time as the non-breaching party may
specify in the notice.
C. Termination Assistance: Upon nearing the end of the final term or termination of this Agreement,
without respect to cause, the Party shall take all reasonable and prudent measures to facilitate
any transition required by the State. All State property, tangible and intangible, shall be
returned to the State upon demand at no additional cost to the State in a format acceptable to the
State.
28. Continuity of Performance: In the event of a dispute between the Party and the State, each
party will continue to perform its obligations under this Agreement during the resolution of the
dispute until this Agreement is terminated in accordance with its terms.
29. No Implied Waiver of Remedies: Either party’s delay or failure to exercise any right, power or
remedy under this Agreement shall not impair any such right, power or remedy, or be construed as a
waiver of any such right, power or remedy. All waivers must be in writing.
30. State Facilities: If the State makes space available to the Party in any State facility during
the term of this Agreement for purposes of the Party’s performance under this Agreement, the Party
shall only use the space in accordance with all policies and procedures governing access to and use
of State facilities which shall be made available upon request. State facilities will be made
available to Party on an “AS IS, WHERE IS” basis, with no warranties whatsoever.
31. Requirements Pertaining Only to Federal Grants and Subrecipient Agreements: If this Agreement
is a grant that is funded in whole or in part by Federal funds:
A. Requirement to Have a Single Audit: The Subrecipient will complete the Subrecipient Annual
Report annually within 45 days after its fiscal year end, informing the State of Vermont whether
or not a Single Audit is required for the prior fiscal year. If a Single Audit is required, the
Subrecipient will submit a copy of the audit report to the granting Party within 9 months. If a
single audit is not required, only the Subrecipient Annual Report is required.
For fiscal years ending before December 25, 2015, a Single Audit is required if the subrecipient
expends
$500,000 or more in Federal assistance during its fiscal year and must be conducted in accordance
with OMB Circular A-133. For fiscal years ending on or after December 25, 2015, a Single Audit is
required if the subrecipient expends $750,000 or more in Federal assistance during its fiscal year
and must be conducted in accordance with 2 CFR Chapter I, Chapter II, Part 200, Subpart F. The
Subrecipient Annual Report is required to be submitted within 45 days, whether or not a Single
Audit is required.
B. Internal Controls: In accordance with 2 CFR Part II, §200.303, the Party must establish and
maintain effective internal control over the Federal award to provide reasonable assurance that the
Party is managing the Federal award in compliance with Federal statutes, regulations, and the terms
and conditions of the award. These internal controls should be in compliance with guidance in
“Standards for Internal Control in the Federal Government” issued by the Comptroller General of the
United States and the “Internal Control Integrated Framework”, issued by the Committee of
Sponsoring Organizations of the Treadway Commission (COSO).
C. Mandatory Disclosures: In accordance with 2 CFR Part II, §200.113, Party must disclose, in a
timely manner, in writing to the State, all violations of Federal criminal law involving fraud,
bribery, or gratuity violations potentially affecting the Federal award. Failure to make required
disclosures may result in the imposition of sanctions which may include disallowance of costs
incurred, withholding of payments, termination of the Agreement, suspension/debarment, etc.
32. Requirements Pertaining Only to State-Funded Grants:
A. Certification Regarding Use of State Funds: If Party is an employer and this Agreement is a
State-funded grant in excess of $1,001, Party certifies that none of these State funds will be
used to interfere with or restrain the exercise of Party’s employee’s rights with respect to
unionization.
B. Good Standing Certification (Act 154 of 2016): If this Agreement is a State-funded grant, Party
hereby represents: (i) that it has signed and provided to the State the form prescribed by the
Secretary of Administration for purposes of certifying that it is in good standing (as provided in
Section 13(a)(2) of Act
154) with the Agency of Natural Resources and the Agency of Agriculture, Food and Markets, or
otherwise explaining the circumstances surrounding the inability to so certify, and (ii) that it
will comply with the requirements stated therein.
(End of Standard Provisions)
CERTIFICATE OF COMPLIANCE
RFP/PROJECT:
DATE:
Page 1 of 3
For a bid to be considered valid, this form must be completed in its entirety, executed by a duly
authorized representative of the bidder, and submitted as part of the response to the proposal.
A. NON COLLUSION: Bidder hereby certifies that the prices quoted have been arrived at without
collusion and that no prior information concerning these prices has been received from or given to
a competitive company. If there is sufficient evidence to warrant investigation of the bid/contract
process by the Office of the Attorney General, bidder understands that this paragraph might be used
as a basis for litigation.
B. CONTRACT TERMS: Bidder hereby acknowledges that is has read, understands and agrees to the terms
of this RFP, including Attachment C: Standard State Contract Provisions, and any other contract
attachments included with this RFP.
C. FORM OF PAYMENT: Does Bidder accept the Visa Purchasing Card as a form of payment?
Yes No
D. WORKER CLASSIFICATION COMPLIANCE REQUIREMENT: In accordance with Section 32 of The Vermont
Recovery and Reinvestment Act of 2009 (Act No. 54), the following provisions and requirements apply
to Bidder when the amount of its bid exceeds $250,000.00.
Self-Reporting. Bidder hereby self-reports the following information relating to past violations,
convictions, suspensions, and any other information related to past performance relative to coding
and classification of workers, that occurred in the previous 12 months.
Summary of Detailed Information Date of Notification
Outcome
Subcontractor Reporting. Bidder hereby acknowledges and agrees that if it is a successful bidder,
prior to execution of any contract resulting from this RFP, Bidder will provide to the State a list
of all proposed subcontractors and subcontractors’ subcontractors, together with the identity of
those subcontractors’ workers compensation insurance providers, and additional required or
requested information, as applicable, in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54), and Bidder will provide any update of such list to the State
as additional subcontractors are hired. Bidder further acknowledges and agrees that the failure to
submit subcontractor reporting in accordance with Section 32 of The Vermont Recovery and
Reinvestment Act of 2009 (Act No. 54) will constitute non-compliance and may result in cancellation
of contract and/or restriction from bidding on future state contracts.
RFP/PROJECT:
DATE:
Page 2 of 3
E. Executive Order 05 – 16: Climate Change Considerations in State Procurements Certification
Bidder certifies to the following (Bidder may attach any desired explanation or substantiation.
Please also note that Bidder may be asked to provide documentation for any applicable claims):
1. Bidder owns, leases or utilizes, for business purposes, space that has received:
? Energy Star® Certification
? LEED®, Green Globes®, or Living Buildings Challenge? Certification
? Other internationally recognized building certification:
2. Bidder has received incentives or rebates from an Energy Efficiency Utility or Energy Efficiency
Program in the last five years for energy efficient improvements made at bidder’s place of
business. Please explain:
3. Please Check all that apply:
? Bidder can claim on-site renewable power or anaerobic-digester power (“cow-power”). Or bidder
consumes renewable electricity through voluntary purchase or offset, provided no such claimed power
can be double- claimed by another party.
? Bidder uses renewable biomass or bio-fuel for the purposes of thermal (heat) energy at its
place of business.
? Bidder’s heating system has modern, high-efficiency units (boilers, furnaces, stoves, etc.),
having reduced emissions of particulate matter and other air pollutants.
? Bidder tracks its energy consumption and harmful greenhouse gas emissions. What tool is used to
do this?
_
? Bidder promotes the use of plug-in electric vehicles by providing electric vehicle charging,
electric fleet vehicles, preferred parking, designated parking, purchase or lease incentives, etc..
? Bidder offers employees an option for a fossil fuel divestment retirement account.
? Bidder offers products or services that reduce waste, conserve water, or promote energy
efficiency and conservation. Please explain:
4. Please list any additional practices that promote clean energy and take action to address
climate change:
RFP/PROJECT:
DATE:
Page 3 of 3
F. Acknowledge receipt of the following Addenda:
Addendum No.: Dated:
Addendum No.: Dated:
Addendum No.: Dated:
Bidder Name:
Contact Name:
Address:
Fax Number:
Telephone:
E-Mail:
By:
Name: Signature of Bidder (or Representative)
(Type or Print)
END OF CERTIFICATE OF COMPLIANCE
PRICE SCHEDULE
A. Fixed Price Deliverables:
Deliverable Description Fixed Price
Net Metering credit per kWh
$
Land Lease Value
$
Reserve Fund for Decomissioning
$
Total Project Cost $
Name of Bidder:
Signature of Bidder:
Date:
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